Public Works staff recommends the approval of a $193,750 increase to the current contract with A & M Maintenance Services, Inc. for the annual requirements contract for the Furnishing and Installation of Pavement Marking Material. This adjustment would raise the current contract amount from $775,000 to $968,750. If all contract renewals are exercised, the total potential contract value would increase from $3,875,000 to $4,843,750.
The original contract amount was based on a three-year average of routine and planned pavement marking needs, including centerline striping, intersections, and parking lots, as well as an estimated $150,000 for emergency work orders. However, during the current fiscal year, the City incurred $330,000 in unplanned but necessary striping work on the Dallas North Tollway service roads. As a result, insufficient funds remain in the contract value for ongoing routine maintenance and unforeseen emergency repairs.
The proposed increase will ensure that Public Works can continue with scheduled pavement marking replacements and respond to emergency striping needs as they arise. Without this adjustment, emergency work order requests would be delayed until the first contract renewal period, potentially leaving roadways in unsafe conditions.
Funding for this increase is available and budgeted in the Capital Maintenance Fund – Pavement Thermoplastic Markings/Buttons (350005) for the current and future fiscal years.