To approve an expenditure for Motorola Service Agreement for the Radio System for a five (5) year contract in the estimated amount of $4,510,479 from Motorola Solutions, Inc. for the Technology Solutions Radio Shop; and authorizing the City Manager to execute all necessary documents. Approved

On October 6, 2016, City Council approved the Service Agreement between the City of Plano and Motorola Solutions, Inc. for a four-year period with a total expenditure of $1,785,999.

On December 16, 2020, City Council approved the Service Agreement between the City of Plano and Motorola Solutions, Inc. for a five-year period and a total expenditure of $3,471,261.

Technology Solutions proposes purchasing Motorola’s Software Upgrade Agreement and Maintenance for the City of Plano’s Motorola Public Safety Radio System from Motorola Solutions, Inc. This purchase, if approved, will provide software upgrades, technical support, and system security updates for our Public Safety Radio system. This support is essential for ensuring the integrity and reliability of our radio system that supports critical communication for our first responders.

An award to Motorola Solutions, Inc. will be in the total estimated amount of $4,510,479 for a coverage term starting on October 1, 2025, and ending on September 30, 2030. The initial payment will be $863,248 followed by annual payments for years two through five. The payments will be $881,927 for year two, $921,500 for year three, $901,293 for year four, and $942,511 for year five.

If the City of Plano does not purchase these support services, Technology Solutions would not be able to ensure the continuity of the public safety radio system, our first responders, or our subscribing agencies.

The City is exempt from the competitive bid process for this purchase as allowed by Texas Local Government Code Chapter 252 Subchapter B Section 252.022(a)(7)(A). (City of Plano Contract No. 2025-0519-XR)

Funding for this item is available in the Intergovernmental Radio Fund. This request is to approve a five (5) year service agreement for the City of Plano's Digital Radio System in the total estimate amount of $4,510,479 ($863,248 in FY 2025-26; $881,927 in FY 2026-27; $921,500 in FY 2027-28; $901,293 in FY 2028-29 and $942,511 in FY 2029-30). All future year expenditures will occur within council approved appropriations.

Approval of this item supports the City's Strategic Plan Critical Success Factors of Safe, Vibrant Neighborhoods, and Excellent, Innovative, and Accountable City Government.