To approve the purchase of library materials for a one (1) year contract with five (5) automatic one-year renewals for Plano Public Library in the annual estimated amount of $300,000 from Children's Plus, Inc. DBA Libraria through an existing contract; and authorizing the City Manager to execute all necessary documents. (BuyBoard Contract No. 702-23; City Contract No. 2025-0362-OA) Approved

The Library recommends approval to purchase library materials for Plano Public Library in the annual estimated amount of $300,000 from from Children’s Plus, Inc. DBA Libraria through a contract with BuyBoard under a one (1) year contract with five (5) one-year renewals. (BuyBoard Contract No. 702-23).

The City is authorized to purchase from the cooperative contract list pursuant to Chapter 271 Subchapter F of the Texas Local Government Code and by doing so satisfies any State Law requiring local governments to seek competitive bids for items. (BuyBoard No. 702-23 and the City of Plano Contract No. 2025-0362-OA).

This vendor is a key book jobber providing libraries with quality material for public consumption. They provide discounted materials in a timely manner in which Plano residents have become accustomed. The impact of not granting this request would affect the quality and relevance of the overall library collection.

This request is to approve a contract between the City of Plano and Children's Plus, Inc. dba Libraria for books and cataloging services for a total of $1,800,000.  The contract shall be initiated in FY 2025-26 for $300,000 with five (5) automatic, one-year renewals at $300,000 each, unless terminated according to the agreement.

Future year expenditures will occur within Council approved appropriations. Approval of this item supports the City's Strategic Plan Critical Success Factor of Welcoming and Engaged Community.