Item Coversheet
  CITY COUNCIL AGENDA MEMO
MEETING DATE: 9/16/2025
DEPARTMENT:HR
DIRECTOR:Victoria Huynh, J.D., Director of Human Resources/Risk Management
AGENDA ITEM:Purchase of TrueComp Data Analysis Software Solution
RECOMMENDED ACTION:Purchase from Existing Contract

ITEM SUMMARY

To approve the purchase of TrueComp Data Analysis Software Solution for a three (3) year contract in the estimated amount of $394,230 from GovInvest Inc. and Carahsoft Technology Corp. for Human Resources through an existing contract; and authorizing the City Manager to execute all necessary documents. (Omnia Contract No. R240303) Approved

 

 

 

BACKGROUND

The City of Plano recently engaged in a citywide compensation market study which included 300+ benchmark positions with a third-party consultant.  The City’s consultant, through a partnership with GovInvest, Inc. (dba TrueComp), a software application, loaded the matching position datasets into the software, including job descriptions, salary range information, and other relevant data components to further automate the market study for future needs. 

 

The purchase through the professional services agreement through Omnia cooperative contract will allow the City’s Human Resources department to automate both the market study through this software application, as well as provide cost projections for budgeting purposes using more up-to-date market study data.

 

The City is authorized to purchase from a cooperative purchasing program with another local government or a local cooperative organization pursuant to Chapter 271 Subchapter F of the Texas Local Government Code and by doing so satisfies any State Law requiring local governments to seek competitive bids for items. (Omnia No. R240303 and the City of Plano Contract No. 2025-0490-OA).

 

Failure to award to GovInvest, Inc. for this subscription will result in increased delays and costs from having to manually collect compensation and benefit data of comparator cities.  By moving forward with this contract, this will assist both the Human Resources and Budget departments to have access to compensation and benefit information of peer cities in real time and provide more timely and thorough projections during the budget process.

FINANCIAL SUMMARY/STRATEGIC GOALS

This request is to approve the expenditure for benchmarking and labor costing software subscription for three (3) years in the total estimated amount of $394,230.  Funding for the first year will be available in the 2025-26 Technology Fund, in the estimated amount of $115,250.  Funding in the annual estimated amount of $139,490 for FY 2026-27 and FY 2027-28 will be available in the General Fund.  All future year expenditures will occur within council approved appropriations.

 

Approval of this item supports the City's Strategic Plan Critical Success Factors of Excellent, Innovative, and Accountable City Government.