To approve an expenditure for Professional Consulting Services in the estimated amount of $300,000 from Abercrombie Creative LLC dba Abercrombie Planning + Design for the Special Projects Department; and authorizing the City Manager to execute all necessary documents. Approved

The Plano Public Safety Campus will serve as a cornerstone of community protection, operational readiness, and civic pride. Abercrombie Creative LLC dba Abercrombie Planning + Design will deliver expertise to ensure the facilities are future-ready and scalable, operationally efficient and cost-effective, and designed to meet the needs of Police, Fire, and community stakeholders.

As a trusted adviser, Abercrombie Creative LLC dba Abercrombie Planning + Design role will include, but not limited to:

• Bridge communication between the City, public safety personnel, design team, and CMAR;

• Identify challenges early and recommend solutions;

• Recommend solutions that streamline design, bidding, and construction processes; and

• Integrate modern technology and operational strategies.

The scope of services for Abercrombie Creative LLC dba Abercrombie Planning + Design was mutually agreed upon in September 2025 with compensation in the not-to-exceed amount of $300,000.  The scope of services will include, but not limited to:

• Design Phase: Stakeholder engagement, program validation, site planning, and design reviews;

• Bidding & Permitting: Reviewing responses to RFIs, evaluating bids, and supporting contractor selection;

• Construction Administration: Conducting bi-monthly site visits, RFI reviews, and site observation reports; and

• Closeout: Punch list management, commissioning support, and final project reporting.

Abercrombie Creative LLC dba Abercrombie Planning + Design will provide the following deliverables over the course of the design and construction of the project:

• Stakeholder interview summaries and benchmarking reports;
• Program validation and design milestone review reports;
• Site observation reports during construction; and
• Final project closeout documentation.

Abercrombie Creative LLC dba Abercrombie Planning + Design’s period of performance will commence on the same start date as project architect and will continue through the completion of the project construction. ADP has provided significant assistance throughout the architect design RFQ process for the Public Safety Campus, and their continued involvement is essential to maintaining project continuity and technical expertise.

Approval of this request is needed to formally proceed with the outlined professional consulting services and to maintain the project’s schedule and continuity.

The City is exempt from the competitive bid process for this purchase as allowed by Texas Local Government Code Chapter 252 Subchapter B Section 252.022(a)(4). (City of Plano Contract No. 2026-0157- X)

Funding for this item is budgeted in the 2025-26 Police Headquarters and Fire & Public Safety CIP and is planned for future years in both funds as well. Approval of the contract for Professional Consulting Services in the total amount of $300,000 includes design representation and advisory services for the new Police Headquarters, 911 Communication Center, Central Utility Plant, Parking Garage, and Fire Station #14.

Approval of this item will support the City's Strategic Plan Critical Success Factors of being an Excellent, Innovative, and Accountable City Government with Safe, Vibrant Neighborhoods.