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CITY COUNCIL AGENDA MEMO |
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| | | | | | | | | MEETING DATE: | 11/7/2023 | | DEPARTMENT: | Public Works | | DIRECTOR: | Dan Prendergast, Director of Public Works | | AGENDA ITEM: | Award of a bid in the amount of $4,425,203 for Residential Concrete Pavement Repair Zone L8 North, Project No. PW-S-00052 | | RECOMMENDED ACTION: | Award/Rejection of Bid/Proposal |
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| | | | | | | | ITEM SUMMARY RFB No. 2023-0616-B for Residential Concrete Pavement Repair Zone L8 North, Project No. PW-S-00052, for the Public Works Department to Jim Bowman Construction Company, L.P. in the amount of $4,425,203; and authorizing the City Manager to execute all necessary documents. Approved |
| | | | | | | | BACKGROUND Public Works recommends the bid for the Residential Concrete Pavement Repair Zone L8 North be awarded to Jim Bowman Construction Company, L.P., in the amount of $4,425,203; to be accepted as the lowest responsive and responsible bid for the project, conditioned upon timely execution of all necessary documents.
This project involves the repair of 23,500 square yards of residential concrete street and alley, 138,000 square feet of sidewalk and 183 barrier free ramps, located in Residential Zone L8 North.
Public Works employs three options for different types of pavement repair needs. City staff typically handle smaller isolated repairs of significantly damaged street, sidewalk and alley paving. Utilizing city crews for these areas is more cost-effective than a third party due to costs of mobilization and economy of scale. Next, requirements projects are location based work orders that address moderate sized areas of disrepair. Staff creates work orders for these areas with higher quantities of concrete repair and traffic control than city crews are able to address. Staff also inspects the third party construction activities to ensure the work is performed to city specifications. Finally, larger areas of repair such as this project, are bid as separate contracts such as neighborhood zone rehabilitation projects and arterial rehabilitation projects that cover several miles of infrastructure.
Public Works staff continually evaluate both the effectiveness of our street projects and feasibility to do more work with Public Works staff. At this time, sufficient yard/storage space, staff space, and equipment is not available for city staff to perform larger pavement rehabilitation projects, such as this neighborhood zone rehabilitation project, and still address isolated areas for repair that cost the city more for private contractors to complete.
If this project is not awarded at Council, the areas located inside of Residential Zone L8 North, will not be repaired. This will result in elevated maintenance and replacement costs in the future. In addition, existing ADA compliance issues will not be repaired, leaving pedestrian facilities in an unsafe condition.
Engineer’s estimate for this project is $5,335,000.
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| | | | | | | | FINANCIAL SUMMARY/STRATEGIC GOALS Funding for this item is approved in the 2023-24 Street Improvements CIP and is planned for future years, as well. Construction services for the Residential Concrete Pavement Repair Zone L8 North project, in the total estimated amount of $4,425,203, will leave a balance of $909,797 for future expenditures.
Approval of this item will support the City's Strategic Plan Critical Success Factor of being an Excellent, Innovative, and Accountable City Government. |
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