To meet the expected service levels at our five (5) recreation facilities, Parks and Recreation bi-annually replaces fitness and exercise equipment that reaches 5,000 hours of use, or seven (7) years of service. Patrons also expect brand-consistent equipment across the system, irrespective of location. The timely replacement of equipment ensures facility patrons have access to the full complement of quality fitness and exercise machines they expect at City recreation centers. This practice also maximizes the City’s return on investment by mitigating costly repairs and “out of service” failures that historically manifest after 5,000 hours of use. Recently, City Council has approved similar bi-annual replacements in 2017, 2019, 2021, and 2023.

This year, Parks and Recreation is due to replace fitness equipment and exercise machines at Carpenter Park Recreation Center, Liberty Recreation Center, Oak Point Recreation Center, and Sam Johnson Recreation Center.  Additionally, and in conjunction with the facility’s renovation, the Parks and Recreation recommends as part of this order the replacement of outdated fitness equipment and exercise machines at Tom Muehlenbeck Recreation Center to meet customer expectations upon the facility’s re-opening.

It is Parks and Recreation's recommendation, therefore, to continue the practice of replacing like-for-like by purchasing replacement fitness and exercise equipment from Team Marathon Fitness through Buyboard contract No. 764-25 in the amount of $998,234.

This purchase will replace approximately 35% of the fitness and exercise equipment inventory across the various recreation centers. The funds for this purchase are available through Parks and Recreation’s Equipment Replacement Fund, 071-904-6208.

The City is authorized to purchase from a cooperative purchasing program with another local government or a local cooperative organization pursuant to Chapter 271 Subchapter F of the Texas Local Government Code and by doing so satisfies any State Law requiring local governments to seek competitive bids for items. (BuyBoard Contract No. 764-25, City of Plano No. 2025-0313-O)

Funding for this item is available in the 2024-25 Recreation Equipment Replacement Fund.  Approval of this purchase, in the amount of $998,234, will replace fitness equipment at Carpenter Park, Liberty, Oak Point, Sam Johnson, and Tom Muehlenbeck Recreation Centers. 

Approval of this item supports the City's Strategic Plan Critical Success Factor of Excellent, Innovative, and Accountable City Government.