Item Coversheet
  CITY COUNCIL AGENDA MEMO
MEETING DATE: 5/27/2025
DEPARTMENT:Engineering-Facilities
DIRECTOR:B. Caleb Thornhill, P.E., Director of Engineering
AGENDA ITEM:Replacement of Uninterruptable Power System (UPS) for Public Safety Communications
RECOMMENDED ACTION:Purchase from Existing Contract

ITEM SUMMARY

To approve the purchase of Uninterruptable Power Systems (UPS) for Public Safety Communications through the Facilities Division of the Engineering Department in the estimated amount of $92,240 from  Tubbesing Solutions, LLC through an existing contract; and authorizing the City Manager to execute all necessary documents. (TIPS No. 230105) Approved

BACKGROUND

The Engineering Department-Facilities Division recommends approval of an expenditure in the amount of $92,240 for the purchase of equipment from Tubbesing Solutions, LLC for the replacement of the Uninterruptible Power System (UPS) supporting critical technology infrastructure at the Public Safety Communications facility.

 

The Uninterruptible Power System (UPS) ensures the Public Safety Communications (PSC) facility maintains power when the main power source fails.  An operational UPS is needed to ensure no disruption to operations at the PSC in the event of an emergency. 

 

This request represents the procurement of the equipment.  A separate procurement will include the removal of the existing system and installation of the new unit.

 

The UPS at the Public Safety Communications facility has reached the end of its lifespan, and if this is not approved, it could fail compromising the City’s ability to respond during emergency events.

 

The city is authorized to purchase from a cooperative purchasing program with another local government or a local cooperative organization pursuant to Chapter 271 Subchapter F of the Texas Local Government Code and by doing so satisfies any State Law requiring local governments to seek competitive bids for items. (TIPS No. 230105, City of Plano No. 2025-0234-B)

FINANCIAL SUMMARY/STRATEGIC GOALS

Funding for this item is available in the 2024-25 Capital Maintenance Fund.  Approval of the purchase of equipment for the 071 - Municipal Center - Replace 911 UPS project in the total amount of $92,240 will leave a balance of $29,720 for future expenditures.

 

Approval of this item will support the City's Strategic Plan Critical Success Factor of being an Excellent, Innovative, and Accountable City Government.