The Public Works Department recommends awarding the Pavement Condition Assessment - 2025 Project, in the amount of $308,084, to Roadway Asset Services, LLC. The City of Plano solicited proposals from vendors pre-qualified by the North Central Texas Council of Governments (NCTCOG) to provide pavement analysis services through a competitive procurement process. Following evaluation of the submitted proposals and vendor presentations, the evaluation team determined that Roadway Asset Services, LLC offers the most suitable combination of qualifications, experience, and resources that meet the city’s requirements.
These services will be purchased under existing contract TxShare Agreement #2022-063, which provides for pavement data collection services required to complete the City’s roadway network assessment. Pavement conditions are evaluated using the Pavement Condition Index (PCI) procedure, which analyzes surface defects and assigns a score ranging from 0 to 100, with 100 indicating pavement is in excellent condition. The PCI scoring helps forecast future deterioration rates and improves the city's ability to project maintenance and rehabilitation needs.
The most recent pavement condition assessment was completed in 2021. Since then, pavement conditions have changed, and updated PCI scores are needed to accurately reflect current street conditions. Regular PCI updates are critical for effective pavement management, allowing the city to prioritize maintenance and repairs, plan projects strategically, and allocate resources efficiently.
If this contract is not awarded, the Public Works Department will continue to rely on pavement data that is over four years old, potentially leading to inaccurate prioritization of project locations and less reliable cost estimates for upcoming projects.
The city is authorized to purchase from a cooperative purchasing program with another local government or a local cooperative organization pursuant to Chapter 271 Subchapter F of the Texas Local Government Code and by doing so satisfies any State Law requiring local governments to seek competitive bids for items. (TxShare Agreement #2022-063, Contract No. 2025-0236-O)