Public Works recommends the bid for the Arterial Concrete Repair Coit Road – SH 190 to Parker Road project be awarded to J&L Construction, LLC in the amount of $1,611,083 to be accepted as the lowest responsive and responsible bid for the project, conditioned upon timely execution of all necessary documents. A total of 2,422 vendors were notified of the bid, six (6) submitted a “No Bid,” and fourteen (14) bids were submitted.

This project involves the repair of an estimated 10,000 square yards of arterial concrete pavement, 10,000 square feet of sidewalk, and 17 barrier free ramps, located along Coit Road between SH 190 and Parker Road.

Public Works employs three options for different types of pavement repair needs. City staff typically handle smaller isolated repairs of significantly damaged streets, sidewalks, and alleys. Utilizing city crews for these areas is more cost-effective than a third party due to costs of mobilization and economy of scale. Next, the department utilizes Requirements Projects that are location-based work orders to address moderately sized areas needing repair. Staff creates work orders for these areas with higher quantities of concrete repair and traffic control than city crews can address. Staff also inspect the third-party construction activities to ensure the work is performed to city specifications. Finally, larger areas of repair, such as this project, are bid as separate contracts for arterial rehabilitation projects that cover several miles of infrastructure.

Public Works staff evaluate both the effectiveness of our street projects and feasibility to do more work with Public Works staff. At this time, sufficient yard/storage space, staff space, and equipment are not available for city staff to perform larger pavement rehabilitation projects, such as this arterial rehabilitation project, and still address isolated areas for repair that cost the city more for contractors to complete.

If this project is not awarded, the areas located on Coit Road between SH 190 and Parker Road will not be repaired. This will result in elevated maintenance and replacement costs in the future. In addition, existing ADA compliance issues will not be repaired, leaving pedestrian facilities in an unsafe condition.

Funding for this item is available in the 2024-25 Street Improvements CIP and is planned for future years, as well.  Construction services for the Arterial Concrete Repair Coit Road - SH 190 to Parker Road project in the total estimated amount of $1,611,083 will leave a current year balance of $88,317 for future expenditures.

Approval of this item will support the City's Strategic Plan Critical Success Factor of being an Excellent, Innovative, and Accountable City Government.