To approve the purchase of Swimming Pool and Spray Pad Chemicals for the Parks and Recreation Department in the estimated amount of $285,000 from Petra Chemical Company LLC through an existing contract; and authorizing the City Manager to execute all necessary documents. (BuyBoard Contract No. 701-23) Approved

The use of chemicals to treat the water in the City’s swimming pools and spray pads is essential to ensuring a safe and healthy environment for patrons. Proper water treatment helps prevent waterborne illnesses, maintains compliance with City and State health codes, and extends the life of the facility’s infrastructure.  Typical chemicals used include sodium hypochlorite, muriatic acid, sodium bicarbonate, and cyanuric acid.

In previous years these purchases were made within departmental spending limits.  However, due to increased production, transportation and service delivery costs total expenditures have significantly increased and now require Council’s approval.

It is the department’s recommendation for Council to award contract 2023-0561-OA for the purchase of swimming pool and spray pad chemicals to Petra Chemical Company LLC through the terms of BuyBoard Contract No. 701-23 expiring on May 31, 2026.  The anticipated expenditures are:

$185,000         in Fiscal year 2024-2025

$100,000         in Fiscal year 2025-2026 (October 2025 – May 2026)

$285,000         Total anticipated contract expenditure

Funds for this purchase are available through each facility’s operating budget. 

Without Council approval, the Department will be required to reduce the amount of chemicals purchased which will result in the reduction of operating hours and limited public access to the City’s swimming pools and spray pads.   

The City is authorized to purchase from a cooperative purchasing program with another local government or a local cooperative organization pursuant to Chapter 271 Subchapter F of the Texas Local Government Code and by doing so satisfies any State Law requiring local governments to seek competitive bids for items. (BuyBoard Contract No. 701-23 and City of Plano Contract No. 2023-0561-OA)

This request is to approve a contract between the City of Plano and Petra Chemical Company LLC for a total of $285,000 – $185,000 in FY 2024-25 and $100,000 in FY 2025-26 – for the purchase of pool and spray pad chemicals.  Future year expenditures will occur within Council approved appropriations.

Approval of this item supports the City's Strategic Plan Critical Success Factor of Excellent, Innovative, and Accountable City Government.