To approve the purchase of Publications, Audiovisual Materials, Books, Textbooks, and Ancillary Services for a one (1) year contract with four (4) one-year automatic renewals for Library Department in the estimated annual amount of $150,000 from Midwest Tape LLC and $300,000 from Ingram Library Services for a total estimated annual amount of $450,000 through an existing contract; and authorizing the City Manager to execute all necessary documents. (State of Texas Contract No. 715-M2) Approved

The Library Department recommends approval to purchase library materials including books, Blu-Rays, and DVDs for Plano Public Library in the estimated annual amount of $150,000 from Midwest Tape LLC and $300,000 from Ingram Library Services for a total estimated annual amount of $450,000 through an existing contract with the State of Texas under a one (1) year contract with four (4) one-year automatic renewals.

These vendors are key book and media jobbers providing libraries with quality material for public consumption. They provide discounted materials in a timely manner in which Plano residents have become accustomed. The impact of not granting this request would affect the quality and relevance of the overall library collection.

The City is authorized to purchase from the State Contract list pursuant to Chapter 271 Subchapter D of the Texas Local Government Code and by doing so satisfies any State Law requiring local governments to seek competitive bids for items. (State of Texas Contract No. 715-M2 and City of Plano No. 2026-0105-OA)

This item has funding available in the 2025-26 General Fund Budget.  The City of Plano accepts the offer from Texas State Library (TSLAC) to extend existing contracts with Midwest Tape, LLC and Ingram Library Services, LLC.  The contract amount is $450,000 for one (1) year with four (4) one-year automatic renewals at $450,000 each, for a total contract amount of $2,250,000.  All future year expenditures will be made within approved budget appropriations.

Approval of this item supports the City's Strategic Plan Critical Success Factor of Excellent, Innovative, and Accountable City Government.