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CITY COUNCIL AGENDA MEMO |
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| | | | | | | | | MEETING DATE: | 11/24/2025 | | DEPARTMENT: | Library | | DIRECTOR: | Libby Holtmann, Director of Libraries | | AGENDA ITEM: | Purchase of Publications, Audiovisual Materials, Books, Textbooks, and Ancillary Services | | RECOMMENDED ACTION: | Purchase from Existing Contract |
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| | | | | | | | ITEM SUMMARY To approve the purchase of Publications, Audiovisual Materials, Books, Textbooks, and Ancillary Services for a one (1) year contract with four (4) one-year automatic renewals for Library Department in the estimated annual amount of $550,000 from Brodart Co. through an existing contract; and authorizing the City Manager to execute all necessary documents. (State of Texas Contract No. 715-M2) Approved |
| | | | | | | | BACKGROUND The Library’s main book jobber is in the process of dissolving. Due to the loss of the jobber, the Library is moving purchasing to other companies.
Brodart Co. is a key book jobber providing libraries with quality material for public consumption. They provide discounted materials in a timely manner in which Plano residents have become accustomed. The impact of not granting this request would affect the quality and relevance of the overall library collection.
The City is authorized to purchase from the State Contract list pursuant to Chapter 271 Subchapter D of the Texas Local Government Code and by doing so satisfies any State Law requiring local governments to seek competitive bids for items. (State of Texas Contract No. 715-M2 and City of Plano No. 2026-0062-OA) |
| | | | | | | | FINANCIAL SUMMARY/STRATEGIC GOALS Funding for this item in the amount of $550,000 is available in the 2025-26 General Fund Budget. A contract with Brodart Co. includes one (1) year plus four (4) one-year automatic renewals in the amount of $550,000 each. Assuming all contract renewals are exercised, the total amount for this item will be $2,750,000. All expenditures will be made within approved budget appropriations.
Approval of this item supports the City's Strategic Plan Critical Success Factor of Excellent, Innovative, and Accountable City Government. |
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