Item Coversheet
  CITY COUNCIL AGENDA MEMO
MEETING DATE: 6/8/2026
DEPARTMENT:Public Works-CIP Construction
DIRECTOR:Abby Owens, Director of Public Works
AGENDA ITEM:Award an expenditure in the amount of $162,910 for engineering professional services for Wastewater System Odor Control Evaluation, Project No. PW-WW-00029
RECOMMENDED ACTION:Approval of Expenditure

ITEM SUMMARY

To approve an expenditure for engineering professional services for Wastewater System Odor Control Evaluation, Project No. PW-WW-00029, in the amount of $162,910 from Hazen and Sawyer, P.C. for the Public Works Department; and authorizing the City Manager to execute all necessary documents. Approved

BACKGROUND

As part of operating and maintaining the City's wastewater system, Public Works catalogs and responds to foul odor complaints from the public. When a foul odor complaint is determined to be coming from the wastewater system, staff respond with standard maintenance practices such as adding passive air filters to sewer vents and sealing manhole lids. Over time, Public Works has identified three common areas of odor complaints in the City’s wastewater system and is proposing to conduct an odor study to identify any discernable causes and potential active solutions to these odors. Typically, wastewater odor is caused by the development of hydrogen sulfide (H2S) concentrations in wastewater pipes and manholes. This gas has an irritating sulfur-like odor, is corrosive to the City’s infrastructure, and poses a potential safety hazard for Public Works staff when entering wastewater manholes.

 

Public Works staff propose to retain Hazen and Sawyer, P.C. in the amount of $162,910 to conduct a wastewater system odor study. Hazen and Sawyer was deemed most qualified based on their Statement of Qualifications submission for RFQ No. 2023-0525-XR. The City’s wastewater system works in close operation with the North Texas Municipal Water District (NTMWD) wastewater system. NTMWD has previously retained Hazen and Sawyer, P.C. to conduct similar work in their system, which will allow the consultant opportunity for synergy, familiarity, and the ability to coordinate well between organizations.

 

The scope of this study includes establishing target areas, conducting field sampling, data analysis, identification of solutions, and a technical memorandum. Causes for odor may include chemical composition of wastewater effluent, wastewater age, turbulence in the flow, and/or undersized infrastructure. Solutions may include mechanical improvements (piping), chemical dosing, and/or specialized vent equipment.

 

If this project is not awarded, the areas of the City with wastewater odors will not be thoroughly studied for new solutions. City staff will continue investigating odor complaints and making field adjustments to reduce the amount of wastewater odor leaving the system and affecting residents.

FINANCIAL SUMMARY/STRATEGIC GOALS

Funding for this item is available in the 2025-26 Sewer CIP and is planned for future years as well. Award of the contract to conduct a wastewater system odor study in the total amount of $162,910 will leave a balance of $37,090 for future expenditures.

 

Approval of this item will support the City's Strategic Plan Critical Success Factor of being an Excellent, Innovative, and Accountable City Government.