To approve an expenditure for architectural professional services for Harrington Library Expansion and Renovation Phase II, Project No. 7198, in the amount of $547,000 from PGAL, Inc. for the Engineering Department; and authorizing the City Manager to execute all necessary documents. Approved 

Through a Request for Qualifications process (RFQ 2019-0353-X), the City received qualifications from thirteen (13) firms for the Harrington Library Expansion and Renovation Phase II project on May 17, 2019. The Evaluation Team consisted of Libraries Department and Facilities staff and requested the five top-scoring firms be interviewed. The Team requested that the interviewed firms prepare a general concept(s) that should fit in the project, discuss their approach to design, programming, and fact finding as it pertained to this specific project, and to provide an overall projected timeline for their deliverables, discuss recent experience with renovations of existing libraries and how that translated to this project, and elaborate on potential challenges for this project. One firm withdrew prior to the interviews citing inability to commit to the time schedule. Based on their proposed project team, project approach and interview, staff selected PGAL, Inc.

Staff determined that the initial agreement should be for programming and schematic design only to best determine the scope of the project attainable within the budget constraints, and the City entered into an Architectural Services Agreement on October 28, 2019, for the initial Phase I of design. After extensive programming and schematic concepts, staff and the consultant determined the best course of action to complete the project. Staff requested PGAL, Inc. submit their proposal for the scope and fees for the remaining full design, including addressing Americans with Disabilities Act deficiencies identified in the City of Plano ADA Transition Plan for the site but outside the scope of the original project, and construction administration of the subject project.

This agreement provides for Phase II of the design development, construction documents and construction administration for the interior renovations and expansion of Harrington Library which will meet the citizen’s approved program in the 2017 Bond Referendum. Staff agrees that the fee of $547,000 is reasonable for the work and recommends approval to continue design and complete the project.

Funding for this item is available in the 2019-20 Library Facilities CIP and is planned for 2020-21, as well.  Professional design services, in the total amount of $547,000, will leave a current year balance of $477,000 for future project expenditures.

Approval of this item will support the City's Strategic Plan Critical Success Factor of being an Excellent, Innovative, and Accountable City Government and meets the Plano Tomorrow Pillar of Built Environment.

Funding for this item is available in the 2019-20 Library Facilities CIP and is planned for 2020-21, as well.  Professional design services, in the total amount of $547,000, will leave a current year balance of $477,000 for future project expenditures.

Approval of this item will support the City's Strategic Plan Critical Success Factor of being an Excellent, Innovative, and Accountable City Government and meets the Plano Tomorrow Pillar of Built Environment.