RFB No. 2020-0603-B for two (2) Spray Trucks for Fleet Services to be used by Grounds Maintenance Services to Grapevine DCJ, LLC in the amount of $312,706; and authorizing the City Manager to execute all necessary documents. Approved

It is the recommendation of Fleet Services to purchase two (2) Spray Trucks in the amount of $312,706 from Grapevine DCJ, LLC, the lowest responsive, responsible bidder from Solicitation 2020-0603-B.

These units are scheduled replacements from Capital Outlay FY19-20 for unit 03309 Truck Pickup, 1 Ton, Flat Bed, Diesel in Cost Center 648 Grounds Maintenance Services District 2 and unit 03392 Truck Pickup, 1 Ton, Flat Bed, Diesel in Cost Center 658 Grounds Maintenance Services District 3.  Due to operational demands, it is necessary to purchase at this time.

The purchase of these units is necessary for the following reasons:

1. These units are essential to these departments’ daily operations and are required to maintain current service levels.

2. The old units are in need of replacement.  The determination for the need of replacement is based on age, usage, maintenance cost, and re-sale value.  Based on these criteria, Fleet Services recommends the replacement of the above units.

3. If these units are not replaced, we will incur additional maintenance costs and the salvage values will be greatly depreciated.  In addition, the older, aging units will limit the users’ ability to perform their duties because of increased breakdowns and additional downtime for repairs.

Funds are available in the FY 2019-20 Adopted Budget to purchase two (2) Spray Trucks in the amount of $312,706 from Grapevine DCJ, LLC for the scheduled replacements of unit 03309 Truck Pickup, 1-Ton, Flat Bed, Diesel in Cost Center 648 Grounds Maintenance Services District 2 and unit 03392 Truck Pickup, 1-Ton, Flat Bed, Diesel in Cost Center 658 Grounds Maintenance Services District 3. The remaining balance of $4,294 will be used for other Fleet and Equipment Replacement purchases.

Approval of this purchase will support the City's Strategic Plan Critical Success Factors of being an Excellent, Innovative, and Accountable City Government as well as Multi-Modal Transportation and Mobility Solutions.

Funds are available in the FY 2019-20 Adopted Budget to purchase two (2) Spray Trucks in the amount of $312,706 from Grapevine DCJ, LLC for the scheduled replacements of unit 03309 Truck Pickup, 1-Ton, Flat Bed, Diesel in Cost Center 648 Grounds Maintenance Services District 2 and unit 03392 Truck Pickup, 1-Ton, Flat Bed, Diesel in Cost Center 658 Grounds Maintenance Services District 3. The remaining balance of $4,294 will be used for other Fleet and Equipment Replacement purchases.

Approval of this purchase will support the City's Strategic Plan Critical Success Factors of being an Excellent, Innovative, and Accountable City Government as well as Multi-Modal Transportation and Mobility Solutions.