To approve a one-year Interlocal Agreement with four (4) one-year automatic renewals by and between the Cities of Plano, Allen, and The Colony for a Public Safety Radio Communications System; and authorizing the City Manager to execute all necessary documents. Approved

The cities of Plano and Allen and the City of The Colony entered into an Interlocal Agreement (ILA) in 2008 to provide public safety radio service for themselves and other entities in Collin and Denton Counties.  Through this agreement, Plano and Allen own the primary master sites for the management of agency IDs and radio frequencies for the radio system.  Plano and Allen manages the system as well as future growth in the number of subscribers.

The existing ILA between the cities and The Colony expires at the end of September 2020.  This new agreement aligns The Colony's rates with other organizations.  Additionally, the rates ensure cost neutrality for the cities of Plano and Allen. This ILA replaces the prior subscriber agreement and aligns this agreement with the new rate structure for current and future subscribers on the Joint System Radio network.

After its initial one (1) year term, the updated ILA will be automatically renewed annually without expiration for a total of five (5) years, allowing either Party to terminate the agreement at any time with a one (1) year termination notice.

The updated ILA went first to the City Councils of The Colony and Allen and has been approved by both.  The last step in the process is approval by the City Council of Plano.

The partnership between Plano and Allen and the City of The Colony greatly improves public safety services for citizens of cities and radio communications with and for entities within Collin and Denton Counties.  The updated ILA strengthens this service and creates opportunities to enhance public safety for the entire Collin County and a portion of Denton County. By continuing our commitment to shared services and costs, citizens benefit through a lower total cost of ownership and high levels of resilience for our public safety agencies along with general government radio users.

The revenue that is received from this ILA is used to maintain the radio system for the City of Plano and many of its neighboring cities.  If this ILA is not approved, the Joint Radio system will not receive the funding necessary to maintain cost neutral operations and in turn will require the City of Plano to fund the lost revenue that this ILA would realize by its approval.

This request is to approve an Interlocal Agreement by and between the Cities of Plano, Allen, and The Colony for the Public Safety Radio Communications System.  The agreement is for a one-year term with four (4) one-year automatic renewals unless one of the parties take action to terminate the agreement.  The total amount of fees collected from The Colony will fluctuate annually depending on the quantity of activated unit identification numbers (IDs).  Based on the current number of activated unit IDs, The Colony will pay an estimated $98,736 annually for the 2020-21 through 2024-25 Budgets.  Allen will receive one-third ($164,560) and Plano two-thirds ($329,120) of the total estimated amount of revenues collected in the 2020-21 through 2024-25 Budgets from The Colony. The fees in the Intergovernmental Radio Fund are earmarked for repairs, upgrades, and other enhancements to the Joint Radio System.

Approval of this Interlocal Agreement supports the City's Strategic Plan Critical Success Factors of an Excellent, Innovative, and Accountable City Government and Safe, Vibrant Neighborhoods.