To approve an expenditure for the purchase of library video streaming content for a one (1) year contract with five (5) automatic one-year renewals in the estimated annual amount of $60,000 from Kanopy, Inc.; and authorizing the City Manager to execute all necessary documents. Approved

In conjunction with the FY 20-21 Operating Budget, this item requests Council authorization for annual contracts to purchase library materials throughout the fiscal year starting October 1.

The Library recommends approval to purchase up to $60,000 in streaming content with Kanopy, Inc.  Kanopy Inc. is the sole source providing access to a broad range of digital content to library patrons including The Great Courses, Kanopy Kids, The Criterion Collection and documentaries. Kanopy Kids supports early literacy and STEM education as well as inspires empathy and self-esteem with films from PBS Kids, Weston Woods and more.

If not approved, this request would affect the quality and relevance of the overall library patron experience and expectation. Plano patrons have become accustomed to the 24/7 access of Kanopy Inc. Due to COVID-19, Kanopy Inc. usage has increased over 200% from previous years.

The City is exempt from the competitive bid process for this purchase as allowed by Texas Local Government Code Chapter 252 Subchapter B Section 252.022(a)(7). (City of Plano Internal Contract No. 2020-0652-XR)

 Funding for this item, in the amount of $60,000, will be available in the 2020-21 Library Technical Services Budget.  The contract term with Kanopy, Inc. for this item is for one (1) year with five (5) automatic one-year renewals.  Assuming all contract renewals are exercised, the total amount for this item would be $360,000 ($60,000 each fiscal year 2020-21 thru 2025-26).  All expenditures will be made within approved budget appropriations.

Approval of this item will support the City's Strategic Plan Critical Success Factor of Excellent, Innovative, and Accountable City Government.