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CITY COUNCIL AGENDA MEMO |
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| | | | | | | | | MEETING DATE: | 9/28/2020 | | DEPARTMENT: | Public Works | | DIRECTOR: | Dan Prendergast, Assistant Director of Public Works | | AGENDA ITEM: | Approve an expenditure for Professional Pavement Data Collection Services - 2020 in the amount of $268,620. | | RECOMMENDED ACTION: | Approval of Expenditure |
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| | | | | | | | ITEM SUMMARY To approve an expenditure for Professional Pavement Data Collection Services - 2020 in the amount of $268,620 from Data Transfer Solutions, LLC (DTS) for the Public Works Department; and authorizing the City Manager to execute all necessary documents. (Project No. 7285) Approved |
| | | | | | | | BACKGROUND In 2016, the Public Works Department contracted with DTS to provide an initial overall Pavement Condition Index rating on arterial and residential streets. This Pavement Condition Index rating provided Public Works staff with detailed information on the condition of the streets. The ratings were used to prioritize pavement maintenance and street reconstruction projects.
The Public Works Department recommends awarding this engineering contract to Data Transfer Solutions, LLC (DTS) in the amount of $268,620.00. This contract will evaluate the condition of approximately 1,147 centerline miles of roadways using the industry standard scoring system of the Pavement Condition Index (PCI).
If this contract is not approved by City Council, Public Works will utilize outdated scores from 2016, which will not accurately reflect current road conditions.
The City is exempt from the competitive bid process for this purchase as allowed by Texas Local Government Code Chapter 252 Subchapter B Section 252.022(a)(4). (City of Plano Internal Contract No. 2020-0714-X). |
| | | | | | | | FINANCIAL SUMMARY/STRATEGIC GOALS Funding for this item is planned in the 2020-21 Capital Maintenance Fund. The professional service agreement for Pavement Data Collection Services, in the total estimated amount of $268,620, will leave a project balance of $331,380 for future expenditures.
Approval of this item will support the City's Strategic Plan Critical Success Factors of being an Excellent, Innovative, and Accountable City Government with Multi-Modal Transportation and Mobility Solutions.
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