To ratify expenditures for goods and services required to respond to the COVID-19 emergency in the estimated amount of $919,801 from: Catapult Systems, LLC, Dell Marketing L.P., Eagle Maintenance Company, INC., EHP Consulting, L.L.C., Fastsigns International, INC., Newview Envirotec and Southern Computer Warehouse, INC.; and authorizing the City Manager to execute all necessary documents. Approved

Council previously approved COVID-19 response expenditures for e-books and e-audio library materials from OverDrive Inc. in the amount of $300,000 on May 26, 2020, the purchase of temperature check stations (welloStationX and welloDASH) from Wello Inc. in the amount of $109,325 on June 8, 2020 and various expenditures for goods and services from multiple vendors in the amount of $1,158,775 on July 27, 2020.

In response to the COVID-19 emergency, several orders were processed.  In order to continue operations safely, we are requesting Council to ratify these purchases in an estimated amount of $919,801.  The City is exempt from the competitive bid process for these purchases as allowed by Texas Local Government Code Chapter 252 Subchapter B Section 252.022(a)(2).  Additional purchases may be made in the future in continued response to the COVID-19 emergency and within budgetary appropriations.  Any future expenses with vendors not addressed in this item with expenditures in excess of $50,000 will be brought to Council for approval.  

A brief description of the goods and services and estimated expenditures as of 8/31/2020 are as follows:

• Catapult Systems, LLC for Skype Support at the City of Plano in the estimated amount of $77,256. 

• Dell Marketing L.P. for the purchase of laptops, docking stations and monitors for employees to allow for remote work in the estimated amount of $433,806.
• Eagle Maintenance Company, INC. for Covid-19 related additional cleaning services in the estimated amount of $86,738.

• EHP Consulting, L.L.C. for the purchase of industrial hygiene services for city buildings in the estimated amount of $85,707. 

• Fastsigns International, INC. for the purchase of banners, signs, counter shields and glass decals in the estimated amount of $53,260.

• Newview Envirotec for the purchase of sanitize and disinfection systems to be utilized by law enforcement personnel in the estimated amount of $77,575. 

• Southern Computer Warehouse, INC. for the purchase of wireless mice, webcams and headsets for employees to allow for remote work in the estimated amount of $105,459.

Approval of this item will assist with continuing safe operations amid the COVID-19 emergency.

Approval of this item will ratify expenditures for goods and services required to respond to the COVID-19 emergency in the estimated amount of $919,801 for various vendors.  All expenditures will not exceed budgeted appropriations and will be reimbursed by the Disaster Relief Fund.

Approval of this item supports the City's Strategic Plan Critical Success Factor of Excellent, Innovative and Accountable City Government.

Approval of this item will ratify expenditures for goods and services required to respond to the COVID-19 emergency in the estimated amount of $919,801 for various vendors.  All expenditures will not exceed budgeted appropriations and will be reimbursed by the Disaster Relief Fund.

Approval of this item supports the City's Strategic Plan Critical Success Factor of Excellent, Innovative and Accountable City Government.