To approve an expenditure for landscape architect professional services for Carpenter West Drainage Way Stabilization, Project No. 7284, in the amount of $94,000 from JBI Partners, Inc. for the Parks and Recreation Department; and authorizing the City Manager to execute all necessary documents. Approved

The Carpenter West Drainage Way Stabilization project includes Topographic Survey, Design and Engineer sealed construction documents, As-Built Survey, and As-Built LOMR (Letter of Map Revision). The project area includes portions of the drainage way between Carpenter Loop Road and Preston Meadow Drive that are experiencing significant bank erosion. The project will address stabilizing methods and recovering severely eroded drainage way banks. The bank erosion has extended into Carpenter Park as well as on to the PSA Building lot.

This Professional Services Agreement will provide a professionally engineered solution, construction plans, as-built plans, and coordination with FEMA. The drainage way is within the flood plain and requires professionally engineered plans as well as FEMA coordination.

The recommended consultant, JBI Partners, Inc. is very familiar with Carpenter Park. They served as the prime consultant to the recent athletic field renovations to both the north and south sides of the park. Both projects included a substantial amount of work in the flood plain and coordination with FEMA.

The attached pictures of the bank erosion describe the existing conditions.

The Parks and Recreation Department recommends approval of an expenditure in the amount of $94,000 for professional services from JBI Partners, Inc. for the Carpenter West Drainage Way Stabilization project. JBI Partners, Inc. was deemed most qualified based on their Statement of Qualifications submission for RFQ No. 2019-0248-X and their recent involvement with renovations at Carpenter Park. The contract fee is $94,000 which includes topographic survey, preliminary design, construction documents and City Flood Study, as-built survey, and as-built LOMR (Letter of Map Revision).

Not approving the expenditure would result in continued erosion and jeopardizing assets in Carpenter Park and at the PSA Building. If this project is not awarded, the result will be continued erosion and jeopardizing assets in Carpenter Park and at the PSA Building

The design process for Carpenter West Drainage Way Stabilization is estimated to be completed in early 2021, as the total design time is 120 working days. The project will then be released for bidding.

Bids will be reviewed, an offeror will be selected and a bid award is anticipated to need Council action in mid 2021.

Funding for this item is available in the 2020-21 Municipal Drainage CIP.  Professional design services for the Carpenter West Drainage Way Stabilization project, in the total estimated amount of $94,000, will leave a balance of $276,000 for future project expenditures.

Approval of this item will support the City's Strategic Plan Critical Success Factors of being an Excellent, Innovative, and Accountable City Government with Safe, Vibrant Neighborhoods.