Item Coversheet
  CITY COUNCIL AGENDA MEMO
MEETING DATE: 10/26/2020
DEPARTMENT:Parks
DIRECTOR:Ron Smith, Director of Parks and Recreation
AGENDA ITEM:Award a bid in the amount of $1,383,351 for Cottonwood Creek Greenbelt Trail Extension - Stoney Hollow Park to Park Boulevard Project No. 6544
RECOMMENDED ACTION:Award/Rejection of Bid/Proposal

ITEM SUMMARY

RFB No. 2020-0659-B for Cottonwood Creek Greenbelt Trail Extension - Stoney Hollow Park to Park Boulevard, Project No. 6544, for the Parks and Recreation Department to Ratliff Hardscape, Ltd in the amount of $1,383,351; and authorizing the City Manager to execute all necessary documents. Approved

BACKGROUND

The Parks and Recreation Department accepted bids on September 2, 2020 for the construction of the Cottonwood Creek Greenbelt Trail Extension – Stoney Hollow Park to Park Boulevard project.  The project provides approximately 1.5 miles of new concrete trail, connecting from Stoney Hollow Park at Oxbow Creek Lane to the existing Cottonwood Creek Greenbelt segment south of Park Boulevard.  The project includes an elevated walkway in a low-lying flood-prone area, rest areas with trash bins and benches, and a gabion wall to address an eroding creek bank adjacent to trail that will be placed in an easement located on the Plano East High School property.

 

The lowest responsive and responsible bid was submitted by Ratliff Hardscape, Ltd, in the amount of $1,383,351. There were a total of 1,083 vendors notified of this project.  Nine complete bids were received for the project as shown in the attached bid recap. 

 

Overview of the Cottonwood Creek Greenbelt Trail System

The Cottonwood Creek Greenbelt Trail has been planned since the 1980's when it was part of Plano’s first Comprehensive Bikeway Plan.  The trail follows the eastern edge of Plano, connecting Richardson to Allen, for a total of 8.5 miles of trail.  The trail is identified in several regional plans including the Six Cities Trail Plan, the Collin County Regional Trails Master Plan and the North Central Texas Council of Government’s Regional Veloweb. 

 

In 2015, the City Council authorized a consultant contract for the Cottonwood Creek Trail Extension Project and over the past five years the project team has coordinated with various citizen groups representing the nearby residential areas and has coordinated with representatives of the Plano Independent School District, which have guided the design and completion of various segments of this trail system. 

 

This project will complete an integral component of the planned regional trail between the six cities by providing a continuous greenbelt trail adjacent to Cottonwood Creek.

 

In 2016, based on this project’s potential impact and regional significance, the City of Plano was awarded a $395,000 reimbursement grant from Collin County via the Collin County Parks and Open Space Grant Program.

 

If this project is not awarded, the existing gap within the Cottonwood Creek Greenbelt Trail will remain and the grant from Collin County will be forfeited.

FINANCIAL SUMMARY/STRATEGIC GOALS

Funding for this item is available in the 2020-21 Park Improvements CIP and Park Fee Program.  Construction services for the Cottonwood Creek Greenbelt Trail Extension – Stoney Hollow Park to Park Boulevard project, in the total estimated amount of $1,383,351, will leave a balance of $311,733 for future expenditures. 

 

Approval of this item will support the City's Strategic Plan Critical Success Factors of being an Excellent, Innovative, and Accountable City Government with Safe, Vibrant Neighborhoods.

ATTACHMENTS:
DescriptionUpload DateType
Bid Recap10/14/2020Bid Recap
Location Map10/5/2020Map