To approve an increase to the current awarded estimated annual contract amount of $484,192 by $515,808, for a total estimated annual contract amount of $1,000,000, to cover the additional services required to support expanded cellular services, to add FirstNet services and to add five (5) one-year automatic renewals from AT&T Corp. for Technology Services; and authorizing the City Manager to execute all necessary documents. (Contract No. 2017-0161-O; Modification No. 1) Approved

On March 27, 2017, Council approved the purchase of wireless voice and data services for a one (1) year contract with three (3), one-year City optional renewals for Technology Services from AT&T Corp. in an estimated annual  amount of $484,192. 

It is the recommendation of Technology Services to modify the existing wireless voice and data services contract with AT&T Corp. to (1) increase the annual estimated amount by $515,808 to cover the additional services required to support expanded cellular services (2) add FirstNet services, and (3) add five one-year automatic renewals.

This modification to our existing contract with AT&T Corp. is based upon the State of Texas Department of Information Resources Contract #DIR-TSO-3420 for wireless voice and data services.  This contract is a fixed price agreement setting rate structures for various cellular services.  The total annual contract expenditure adjusts based upon the addition or subtraction of these services.  Primarily for public safety, the addition of FirstNet services is available through this contract and enables native priority and preemption in support of critical communications during times of emergencies, as well as to enable better interoperability between agencies.  Transitioning existing cellular services to FirstNet allows the same service with the addition of priority & preemption at reduced rates.  It is estimated that transitioning existing AT&T voice and data services  to FirstNet could potentially save $40,000 annually.

The current contract was initiated in 2017 with an estimated annual spend of $484,192. Since that time the City has transitioned services for traffic cameras from the MotoMesh network to AT&T, increased cell phone issuance for police officers, and added additional services in support of water meter replacement efforts and enhanced asset tracking and management through Cartegraph.  The decommissioning of the MotoMesh network enabled Fire Station alerting, traffic intersection signals, and cameras transitioning to cellular networks. The MotoMesh network had an annual maintenance cost of $265,000 and was decommissioned due to the system being end of life, high maintenance costs, and its inability to scale with the increasing demands for more throughput and signal reliability.

With the exception of large scale projects resulting in significant annual cost increases, this contract has increased approximately 10% annually in base service costs since its execution in 2017.  Given this trend, we anticipate the estimated annual expenditure for this contract to be $1,000,000.

If this contract is not approved the city will have to limit rollout of traffic cameras and other asset management activities, the City’s first responders will not obtain priority and preemption capabilities in times of emergencies, and the City will continue paying higher rates for cellular service.

This item approves price quotes. This request is to modify the existing wireless voice and data services contract with AT&T Corp. by increasing the annual estimated amount by $515,808,to cover the additional services required to support expanded cellular services, to add FirstNet services and to add five (5) one-year automatic renewals.  The current contract was initiated in 2017 with an estimated annual spend of $484,192.  The actual expenditures are reflected in various departments within the approved budget appropriations.  Funding is available in the 2020-21 budget in the annual estimated amount of $1,000,000.  Future year expenditures are dependent on contract renewals and budget appropriations.

Approval of this item relates to the City of Plano's Strategic Plan Critical Success Factors of an Excellent, Innovative, and Accountable City Government, and Safe, Vibrant Neighborhoods.

This item approves price quotes. This request is to modify the existing wireless voice and data services contract with AT&T Corp. by increasing the annual estimated amount by $515,808,to cover the additional services required to support expanded cellular services, to add FirstNet services and to add five (5) one-year automatic renewals.  The current contract was initiated in 2017 with an estimated annual spend of $484,192.  The actual expenditures are reflected in various departments within the approved budget appropriations.  Funding is available in the 2020-21 budget in the annual estimated amount of $1,000,000.  Future year expenditures are dependent on contract renewals and budget appropriations.

Approval of this item relates to the City of Plano's Strategic Plan Critical Success Factors of an Excellent, Innovative, and Accountable City Government, and Safe, Vibrant Neighborhoods.