Item Coversheet
  CITY COUNCIL AGENDA MEMO
MEETING DATE: 3/16/2021
DEPARTMENT:Parks
DIRECTOR:Ron Smith, Director of Parks and Recreation
AGENDA ITEM:Approval of expenditure to Tucker & Associates, LLC for Public Relations Firm professional services
RECOMMENDED ACTION:Approval of Expenditure

ITEM SUMMARY

To approve an expenditure for a Public Relations Firm for a one (1) year contract with four (4) automatic one-year renewals in the amount of $104,400 from Tucker & Associates, LLC for Visit Plano; and authorizing the City Manager to execute all necessary documents. Approved

BACKGROUND

The current contract for the Public Relations Firm of record for Visit Plano expires in April 2021. Because this is a Professional Services Agreement the Visit Plano team would like to keep moving forward with the same Public Relations firm, Tucker & Associates, LLC. Our current firm has become part of the team and understands the direction we are taking Plano as it relates to our tourism initiatives.

 

During the past three years, the efforts of the Visit Plano team and Tucker & Associates, LLC were able to grow our PR Value by 350% or a total of $40,600,000 in PR value. Therefore, during the past three years for every dollar we invested with Tucker & Associates, LLC we were able to generate $140 in PR.

 

The primary objectives will remain the same:

  • Build Better Brand Awareness
  • Creating Interest
  • Providing Information
  • Stimulate Demand
  • Generate More Visitors
  • Tracking of PR Successes

 

If this is not approved, this will leave Visit Plano without a PR firm which could have devastating effects on our very successful PR efforts thus far. This would have a definite impact on our industry partners, hotels, restaurants, attractions, retail and much more. We do not have in-house staff to fill this need.

 

The City is exempt from the competitive bid process for this purchase as allowed by Texas Local Government Code Chapter 252 Subchapter B Section 252.022(a)(4). (City of Plano Internal Contract No. 2021-0128-XR)

FINANCIAL SUMMARY/STRATEGIC GOALS

Funding for this item is available in the 2020-21 Visit Plano Budget.  The contract term will span over five (5) years. The total amount for this item will be $522,000 ($104,400 each fiscal year 2020-21 thru 2024-25). All expenditures will be made within approved budget appropriations.

 

Approval of this agenda item supports the City's Strategic Plan Critical Success Factor of Excellent, Innovative, and Accountable City Government.