Item Coversheet
MEETING DATE: 3/22/2021
DIRECTOR:B. Caleb Thornhill, P.E., Director of Engineering

Davis Library Expansion and Renovation

RECOMMENDED ACTION:Approval of Expenditure


To approve an expenditure for the Davis Library Expansion and Renovation, Project No. 7079, in the amount of $5,271,047 from Pogue Construction Co., LP for the Engineering Department; and authorizing the City Manager to execute all necessary documents. Approved


Through a two-step process with RFQ 2020-0040-B, the City received qualifications from eight firms for the subject project on November 20, 2019. The Evaluation Team consisted of Libraries and Facilities Division staff. After initial evaluation of the qualifications, the Team requested the two top-scoring firms submit proposals for pre-construction services and fees for managing the construction of the facility. The firms were asked to discuss potential challenges of the project and be prepared to answers questions from the evaluation committee with respect to the qualifications presented. Based on their proposed project team, project approach and interview, City staff selected Pogue Construction Co., LP, as Construction Manager at Risk (CMAR) for the subject project and entered into a pre-construction services agreement on March 17, 2020.


During the pre-construction period, Pogue Construction Co., LP, working with the Consultant/Architect (Komatsu Architecture) and City staff, developed a Guaranteed Maximum Price (GMP) for management and construction of the Davis Library Expansion and Renovation, providing extensive constructability feedback and several construction cost estimates as part of the design team.  Pogue Construction Co., LP, also provided several value management and construction options to bring the project within budget.


Davis Library is the most heavily used library in the Plano Public Libraries system and requires additional space for programming and study to meet the changing needs of its patrons. Further, there are structural repairs required on portions of the slab and Americans with Disabilities Act (ADA) deficiencies that need to be addressed with this renovation. Citizens approved the 2017 Bond Referendum to expand and renovate the facility. During the design process, Neighborhood Services moved out of the Joint Use Facility to a new building. Staff and the architect determined that the most cost effective expansion of Davis Library would be into the vacated space in the Joint Use Facility providing new staff office spaces and quiet study rooms. The current office spaces in Davis Library will be converted to new program space, and the desired expansion of the library would be achieved without the much more costly building envelope changes.


If this agenda item is not approved, Davis Library will continue to be limited in ability to provide adequate programming, the ADA deficiencies will not be addressed yet, and the citizen approved bond project will not be completed.


Staff and the design consultant have reviewed and recommend acceptance and approval of the GMP of $5,271,047 for the subject work.  Furniture and fixtures will be funded separately as more cost effective for the City and are included within the overall project budget.


The City intends to enter into a construction contract with Pogue Construction Co., LP, for the construction of the Davis Library Expansion and Renovation.


Funding for this item is available in the 2020-21 Library CIP, Municipal Facilities CIP, and Capital Maintenance Funds and is planned for 2021-22, as well.  Construction services for the Davis Library Expansion and Renovation, in the total estimated amount of $5,271,047, will leave a current year balance of $152,388 for future project expenditures. 


Approval of this item will support the City's Strategic Plan Critical Success Factors of being an Excellent, Innovative, and Accountable City Government with Safe, Vibrant Neighborhoods.    

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Location Map3/3/2021Map