It is the recommendation of Fleet Services to purchase five (5) Groundsmaster Model 7200 Zero Turn Rotary Mowers in the amount of $98,953 from Professional Turf Products, L.P. through BuyBoard Contract No. 611-20. Fleet Services and Purchasing have reviewed multiple Cooperative Contract quotes and found this to be the best value for the City.
These units are scheduled replacements from Capital Outlay FY20-21 for unit 14114 Mower, Riding, Diesel in Cost Center 647 Sports Turf Maintenance Services; unit 14115 Mower, Riding, Diesel in Cost Center 648 Grounds Maintenance Services District 2; units 12105 and 14116 Mower, Riding, Diesel in Cost Center 658 Grounds Maintenance Services District 3; and unit 80184 Tractor in Cost Center 764 Pumping Facilities. Due to operational demands, it is necessary to purchase at this time.
The purchase of these units is necessary for the following reasons:
1. These units are essential to these departments’ daily operations and are required to maintain current service levels.
2. The old units are in need of replacement. The determination for the need of replacement is based on age, usage, maintenance cost, and re-sale value. Based on these criteria, Fleet Services recommends the replacement of the above units.
3. If these units are not replaced, we will incur additional maintenance costs and the salvage values will be greatly depreciated. In addition, the older, aging units will limit the users’ ability to perform their duties because of increased breakdowns and additional downtime for repairs.
The City is authorized to purchase from a cooperative purchasing program with another local government or a local cooperative organization pursuant to Chapter 271 Subchapter F of the Texas Local Government Code and by doing so satisfies any State Law requiring local governments to seek competitive bids for items. (BuyBoard Contract No. 611-20 / City of Plano Internal Contract No. 2021-0244-O)