Fleet Services requests the ratification of the purchase of eight (8) Chevrolet Tahoe Police Pursuit Vehicles (PPV) in the amount of $292,167 from Reliable Chevrolet through SAT Contract No. 21-02-1016. Fleet Services and Purchasing reviewed multiple Cooperative Contract quotes and found this to be the best value for the City.
Four (4) of these units were unforeseen, unscheduled emergency replacements for units 16239, 17219, 17224 and 19205 Police, SUV in Cost Center 532 Police. Unit 16239 was involved in a traffic accident and experienced major damage with estimated repair costs in the amount of $20,100.61. Unit 17219 was involved in a traffic accident and experienced major damage with estimated repair costs in the amount of $11,958.54. Unit 17224 was involved in a traffic accident and experienced major damage with estimated repair costs in the amount of $24,853.95. Unit 19205 was involved in a traffic accident and experienced major damage with estimated repair costs in the amount of $27,439.72. Four (4) of these units were necessary to preserve and protect the public health and safety of the municipality’s residents. COVID-19 has caused uncertainties and delays in the manufacturer’s delivery schedule. These units were purchased at this time to ensure an adequate stock of units in the event unforeseen, unscheduled emergency replacements become necessary. The number of Chevrolet Tahoe PPV units on the FY2021-22 Capital Outlay will be reduced by four (4).
The purchase of these units was necessary for the following reasons:
1. These units were essential to the Police Department’s daily operations and were required to maintain current service levels. Marked patrol units are used in the patrol, traffic, neighborhood police officer, and crime prevention units.
2. Not purchasing these units would have led to extensive maintenance and repair costs and slower patrol response times to citizen calls for service.
Fleet Services requests ratification of the expenditure of $292,167 which was necessary to maintain the Police Department’s current service levels.
The City is exempt from the competitive bid process for this purchase as allowed by Texas Local Government Code Chapter 252 Subchapter B Section 252.022(a)(2)(3). (City of Plano Internal Contract No. 2021-0229-X)