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CITY COUNCIL AGENDA MEMO |
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| | | | | | | | | MEETING DATE: | 4/26/2021 | | DEPARTMENT: | Engineering-Facilities | | DIRECTOR: | B. Caleb Thornhill, P.E., Director of Engineering | | AGENDA ITEM: | 2021-0134-B Courtyard Theater Performance Lighting Upgrade | | RECOMMENDED ACTION: | Award/Rejection of Bid/Proposal |
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| | | | | | | | ITEM SUMMARY RFB No. 2021-0134-B for Plano Courtyard Theater Performance Lighting Upgrade, Project No. 7194, for the Facilities Department to Digital Resources, Inc. in the amount of $442,744; and authorizing the City Manager to execute all necessary documents. Approved |
| | | | | | | | BACKGROUND Facilities has reviewed bids submitted for the Courtyard Theater Lighting project. Facilities recommends award to the lowest responsive, responsible bid to Digital Resources, Inc. in the total base amount of $398,378.32. Four alternates were proposed to be added to the project as follows:
Alternate 1: Chain hoist, controller, electrical cabling $22,881.03
Alternate 2: Trusses with electrical circuits $ 8,312.00
Alternate 3: Additional support slings $ 678.12
Alternate 4: LED Follow spotlight, and light shaping “gobos” $12,494.36
Total cost of all Alternates is $44,365.51, with the overall total bid amount of $442,744.
Five additional alternates were not selected for award.
There were six companies that “no bid”.
Core components to the Courtyard Theater lighting system are comprised of the dimmer racks and lighting network system. Both components are over 15 years old and are key for the operation of the Theatrical lighting system. Also, they are tied into the existing architectural system around the house and lobby.
The current lighting network system is discontinued and replacement parts are difficult to find. Due to recent failures and costly repairs, replacement is required to prevent failures/errors and disruption of shows of our clients. This affects the ability to control house lights and providing lighting for audiences. If this is not approved, failures in the existing system will mean the Courtyard Theater will not be able to perform its primary function; and revenue will decrease as we will not be able to rent the facility. |
| | | | | | | | FINANCIAL SUMMARY/STRATEGIC GOALS Funding for this item is available in the 2020-21 Capital Maintenance Fund. Upgrades to the lighting system at the Courtyard Theater, in the total estimated amount of $442,744, will leave a current year balance of $26,029 for future expenditures at the facility.
Approval of this item will support the City's Strategic Plan Critical Success Factor of being an Excellent, Innovative, and Accountable City Government. |
| | | | | | | | FINANCIAL SUMMARY/STRATEGIC GOALS Funding for this item is available in the 2020-21 Capital Maintenance Fund. Upgrades to the lighting system at the Courtyard Theater, in the total estimated amount of $442,744, will leave a current year balance of $26,029 for future expenditures at the facility.
Approval of this item will support the City's Strategic Plan Critical Success Factor of being an Excellent, Innovative, and Accountable City Government. |
| ATTACHMENTS: | | Description | Upload Date | Type | | Bid Recap | 4/15/2021 | Bid Recap |
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