CITY COUNCIL AGENDA MEMO|
|MEETING DATE: ||6/28/2021|
|DIRECTOR:||Dan Prendergast, Assistant Director of Public Works|
|AGENDA ITEM:||To approve the purchase of Public Works Camera Installation services.|
|RECOMMENDED ACTION:||Award/Rejection of Bid/Proposal|
ITEM SUMMARYRFP No. 2020-0283-B for camera installation services for Public Works to Facility Solutions Group, Inc. in the amount of $229,364; and authorizing the City Manager to execute all necessary documents. Approved
The Public Works Department is seeking to install cameras at twenty (20) water and sewer facilities in Plano. Cameras had previously been installed at the Ridgeview Pump Station. This project will install cameras at three (3) pump stations, six (6) lift stations, ten (10) elevated tanks and one (1) pressure reducing station. These cameras are necessary to provide security at these important facilities and are being done in accordance with our America’s Water Infrastructure Act – Risk and Resilience Assessment which was completed last year.
Purchasing published a Request for Proposals (RFP), and six (6) vendors submitted proposals. Only three (3) proposals were evaluated. Two (2) vendors failed on the Bid Bond requirement and one (1) vendor failed on the Panduit certification requirement. After reviewing all of the proposals, two (2) vendors were shortlisted: Facility Solutions Group, Inc. and Securadyne Systems Intermediate, Inc. dba Allied Universal Technology Services. Upon further evaluation, demonstrations and reference checks, staff finds the proposal from Facility Solutions Group, Inc. provides the best solution to meet the City’s needs and recommends award of a contract to Facility Solutions Group, Inc. in the amount of $229,364.
If the contract is not awarded, then the twenty (20) facilities will be less secure and more susceptible to vandalism and could impact water and wastewater service.
FINANCIAL SUMMARY/STRATEGIC GOALS
Funding for this item is available in the 2020-21 Water CIP. The purchase of security cameras for water and sewer facilities, in the total estimated amount of $229,364, will leave a current year balance of $20,636 for future video surveillance purchases.
Approval of this item will support the City's Strategic Plan Critical Success Factor of being an Excellent, Innovative, and Accountable City Government.
|RFP Recap||6/11/2021||RFP Recap|