CITY COUNCIL AGENDA MEMO|
|MEETING DATE: ||6/28/2021|
|DIRECTOR:||Ron Smith, Director of Parks and Recreation|
|AGENDA ITEM:||Award of a bid for in the amount of $1,711,202 for Willowcreek Park Renovation, Project No. 6417|
|RECOMMENDED ACTION:||Award/Rejection of Bid/Proposal|
ITEM SUMMARYRFB No. 2021-0189-B for Willowcreek Park Renovation, Project No. 6417, for the Parks and Recreation Department to New World Contracting, LLC in the amount of $1,711,202; and authorizing the City Manager to execute all necessary documents. Approved
PREVIOUS ACTION/PRESENTATIONA professional services agreement for design of the park’s renovation was approved at Council on 3/24/14. The item was originally programmed as a capital maintenance fund item and then placed into the 2019 Bond Program centered on renovations which was approved by the voters in May, 2019.
BACKGROUNDThe Willowcreek Park Renovation project will replace the existing playground equipment and play pit, pavilion, drinking fountain, benches, picnic tables, adjust existing lighting, implement trail and bridge improvements, add a new basketball court, and replace landscape and irrigation. The project also coordinates work for a new basketball court with the receipt of a Nancy Lieberman Charities Dream Court award. The court surfacing and goals are specific to the Lieberman program and will provide an extraordinary recreational amenity for children and adults.
The existing park was first built in 1972; the playground was updated in 1997. The playground equipment, pavilion, and westernmost bridge have reached their safe life expectancy and are no longer compliant with contemporary accessibility and safety codes. Modifications to these assets trigger full compliance with current accessibility and safety codes which translates into a need for full replacement.
The Parks and Recreation Department opened bids on March 25, 2021 for Willowcreek Park Renovation, Project No. 6417. While the solicitation was out for bid, Public Works constructed accessible sidewalk ramps on the West and North sides of the project area. These ramps were part of the project scope identified as line items 1.34 and 1.36 and will not be awarded. A quantity of two (2) will be awarded for line item 1.35 for accessible ramps at Jupiter and the parking lot entry point into the park. The lowest responsive, responsible bid was submitted by New World Contracting, LLC in the amount of $1,711,202. There were a total of 933 vendors reached by IonWave for this project; 15 complete bids were received for the project as shown in the attached bid recap.
There are several benefits to this renovation project. The park walkways and playground will be brought up to current accessibility and safety codes. The replacement irrigation and lighting systems will be modernized and brought up to current standards. The existing bridge will be replaced to provide safe, stable access from the neighborhood to the park. If the project does not proceed, there are several adverse effects. The aging play equipment, which is beyond its lifecycle, cannot be maintained to manufacturer safety standards and may necessitate removal from the park without replacement. Park features that are currently non-compliant with ADA standards like walkways, would remain so. The point of access provided by the bridge would eventually need to be closed if not replaced.
FINANCIAL SUMMARY/STRATEGIC GOALS
Funding for this item is available in the 2020-21 Park Improvements CIP and Capital Maintenance Fund and is anticipated in both Funds for 2021-22, as well. Approval of the contract for the Willowcreek Park Renovation project, in the total estimated amount of $1,711,202, will leave a current year balance of $3,125,732 for future park renovation projects.
Approval of this item will support the City's Strategic Plan Critical Success Factor of being an Excellent, Innovative, and Accountable City Government.