Item Coversheet
  CITY COUNCIL AGENDA MEMO
MEETING DATE: 8/9/2021
DEPARTMENT:Purchasing
DIRECTOR:Diane Palmer-Boeck, Director of Procurement and Project Management
AGENDA ITEM:Tire Re-Capping Services
RECOMMENDED ACTION:Award/Rejection of Bid/Proposal

ITEM SUMMARY

RFB No. 2021-0266-AC for a one (1) year contract with four (4) one-year automatic renewals for Tire Re-Capping Services for the Inventory Control Asset Management Department to Southern Tire Mart, LLC in the estimated annual amount of $73,785; and authorizing the City Manager to execute all necessary documents. Approved

BACKGROUND

It is the recommendation from Inventory Control/Asset Disposal (ICAD) based on inventory requirements and Public Works Fleet Division based on specifications to award 2021-0266-AC Tire Re-Capping Service to Southern Tire Mart, the overall lowest responsible, responsive bidder.

 

The City sends used tire casings out to be recapped so that they can be reused and mounted on the rear of Environmental Waste Service vehicles. This process allows the City to lower operating costs due to a recapped tire costing less than half of a new tire. Tire casings can be recapped multiple times before they are deemed non-usable.

 

Failure to award this bid could result in extended lead times, higher procurement costs, possible non uniformity of brands and the inability to provide inventory in an emergency or maintenance situation resulting in increased City Fleet vehicle and equipment down time.  

 

The specifics of this bid are on file with the Purchasing Division.

FINANCIAL SUMMARY/STRATEGIC GOALS

Funding for this item is available in the 2020-21 Warehouse/Parts Inventory Budget.  This request is to approve a one-year contract with four (4) one-year automatic renewals for tire re-capping service, in the amount of $73,785, which will leave a remaining balance of $219,507 in the 2020-21 Warehouse/Parts Inventory Budget for other inventory purchases.  Future year expenditures are dependent on contract renewals in the annual amount of $73,785 for 2021-22 through 2024-25 Warehouse/Parts Inventory Budgets.  All future year expenditures will occur within council approved appropriations.  

 

Approval of this item will support the City's Strategic Plan Critical Success Factors of being an Excellent, Innovative, and Accountable City Government.               

ATTACHMENTS:
DescriptionUpload DateType
Bid Recap6/16/2021Bid Recap