It is the recommendation of Fleet Services to purchase four (4) Half-ton Extended Cab Pickup Trucks with Liftgates in the amount of $123,700 from Caldwell Country Chevrolet, the lowest, responsive, responsible bidder from Solicitation 2021-0462-B.
These units are unscheduled replacements for units 15329, 15330, 15331, and 16311 Truck, Pickup ½ Ton, Extended Cab in Cost Center 748 Environmental Waste Collections. The scheduled replacement of these units was advanced to FY2020-21 due to their exceptionally high utilization. Delayed delivery times due to COVID-19 require these units be purchased at this time so they arrive before the old units reach the end of their useful lives. Due to operational demands, it is necessary to purchase at this time.
The purchase of these units is necessary for the following reasons:
1. These units are essential to this department’s daily operations and are required to maintain current service levels.
2. The old units are in need of replacement. The determination for the need of replacement is based on age, usage, maintenance cost, and re-sale value. Based on these criteria, Fleet Services recommends the replacement of the above units.
3. If these units are not replaced, we will incur additional maintenance costs and the salvage values will be greatly depreciated. In addition, the older, aging units will limit the users’ ability to perform their duties because of increased breakdowns and additional downtime for repairs.