It is the recommendation of Fleet Services to purchase one (1) International Model HV607 4x2 Dump Truck and one (1) International Model HV607 6x4 Dump Truck from Southwest International Trucks, Inc. through BuyBoard Contract No. 601-19. Fleet Services and Purchasing have reviewed multiple Cooperative Contract quotes and found this to be the best value for the City.
One unit is a scheduled replacement from Capital Outlay FY20-21 for unit 09801 Truck, Dump, 12-14 Cubic Yard in Cost Center 742 Streets. One unit is an unscheduled replacement for unit 06806 Truck, Dump, 6-7 Cubic Yard in Cost Center 471 Municipal Drainage Operations. This unit was scheduled to be replaced in FY21-22 and is being replaced early in order to utilize $72,284 in grant funds awarded through the Texas Volkswagen Environmental Mitigation Program.
The purchase of these units is necessary for the following reasons:
1. These units are essential to these departments’ daily operations and are required to maintain current service levels.
2. The old units are in need of replacement. The determination for the need of replacement is based on age, usage, maintenance cost, and re-sale value. Based on these criteria, Fleet Services recommends the replacement of the above units.
3. If these units are not replaced, we will incur additional maintenance costs and the salvage values will be greatly depreciated. In addition, the older, aging units will limit the users’ ability to perform their duties because of increased breakdowns and additional downtime for repairs.
The City is authorized to purchase from a cooperative purchasing program with another local government or a local cooperative organization pursuant to Chapter 271 Subchapter F of the Texas Local Government Code and by doing so satisfies any State Law requiring local governments to seek competitive bids for items. (BuyBoard Contract No. 601-19 / City of Plano Internal Contract No. 2021-0548-O)