This award is for printing and mailing of utility bills and inserts. This service includes receiving and processing a data transfer daily, CASS certification, printing and folding of bills and inserts, envelope inserting, presorting, metering, and mailing. Inserts are included when needed.

This process was done as a Request for Proposal based upon the following evaluation criteria:

Cost for bill processing, printing and mailing – 35%

Cost for insert printing – 15%

Qualifications and Work History – 15%

Solution and Work Plan – 20%

Insert Printing – 10%

Added Value – 5%

The evaluation team for the Utility Bill and Insert Printing and Fulfillment solicitation evaluated proposals from nine (9) companies. The recommendation for award is to DataProse, LLC, the highest ranked proposer based upon the evaluation criteria above.

Therefore, we recommend award to DataProse, LLC, for the estimated annual amount of $218,066.  The contract will be for one year with nine automatic one-year renewals with a total spend of $2,180,660 if all renewal option years are exercised. 

Funding for this item is available in the 2021-22 Customer & Utility Services Budget. This award is for printing and mailing of utility bills and inserts. This is a one (1) year contract with nine (9) automatic one (1) year renewals with an anticpated total cost of $2,180,660 if all renewal option years are exercised. The annual cost breakdown of this item is FY 2021-22 $127,205, FY 2022-23 $218,066, FY 2023-24 $218,066, FY 2024-25 $218,066, FY 2025-26 $218,066, FY 2026-27 $218,066, FY 2027-28 $218,066, FY 2028-29 $218,066, FY 2029-30 $218,066, FY 2030-31 $218,066 and FY 2031-22 $90,861. All future year expenditures will occur within council approved appropriations.              

Approval of this agenda item supports the City's Strategic Plan Critical Success Factor of Excellent, Innovative, and Accountable City Government.