The City of Plano's warehouse team manages and controls the inventory of parts and supplies for continuity of city operations. This agenda item will ensure parts and supplies are available for general repair and maintenance of water distribution infrastructure.
It is the recommendation from Inventory Control and Asset Disposal (ICAD) based on inventory requirements, and the Public Works Department based on specifications, to award bid 2021-0524-AC to multiple vendors to decrease expenditures. Both Core & Main LP and Ferguson Enterprises LLC are responsive, responsible bidders and the line items will be awarded to the lowest bidder. The line items in this award are items for the general repair and maintenance of water supply lines.
As indicated in the attached bid recap, staff recommends awarding the bid to two vendors based on their lowest responsive bids for specific line items. Core & Main LP provided the lowest responsive bid for 40 different line items for an estimated annual expenditure of $166,443.18. Ferguson Enterprises LLC provided the lowest responsive, responsible bid for 10 different line items for an estimated annual expenditure of $27,096.61.
Both Core & Main LP and Ferguson Enterprises LLC will be awarded line item 39 as they provided the same bid amount. Total estimated expenditure for 2021-0524-AC is $193,539.79 annually.
Failure to award this bid could result in extended inventory lead times, higher procurement costs, extended water service repair time and the inability to provide inventory in an emergency or maintenance situation.
The specifics of this bid are on file with the Purchasing Division.