To approve the purchase of Furniture for the Davis Library and Joint Use Facility for the Facilities Department in the estimated amount of $170,338 from McKinney Office Supply, Inc. and $186,295 from Libra-Tech Corporation, for an estimated total amount of $356,633 through existing contracts; and authorizing the City Manager to execute all necessary documents. (TIPS Contract Nos. 180305 & 200301, NCPA Contract No. 07-18, Omnia Contract Nos. R191808 & R191803) Approved

Facilities has reviewed the bids submitted for the Davis Library and Joint Use Facility Remodel Furniture. Six (6) responses were received with zero (0) no bids. We recommend award to the lowest responsive, responsible bid via a split award to McKinney Office Supply, Inc. for the manufacturers Agati, Arcadia, KI, and Sit on It in the amount of $170,337.95 and Libra-Tech Corporation for the manufacturers of BibloModel and DSC in the amount of $186,295.00.

This furniture is needed for a project that accomplished a reprogramming of the majority of the existing library space and also expanded Library operations and public program spaces into the existing Joint Use Building requiring new furniture for the new floor spaces. If this expenditure is not approved it would greatly impact the Library System to take full advantage of the newly renovated spaces in both buildings.

The funding for the project is in CIP 17171 Davis Library Expansion and Renovations.

The City is authorized to purchase from a cooperative purchasing program with another local government or a local cooperative organization pursuant to Chapter 271 Subchapter F of the Texas Local Government Code and by doing so satisfies any State Law requiring local governments to seek competitive bids for items.(TIPS Contract Nos. 180305 & 200301, NCPA Contract No. 07-18, Omnia Contract Nos. R191808 & R191803, City of Plano Contract No. 2022-0012-O)

Funding for this item is available in the 2021-22 Library Facilities CIP.  The purchase of furniture packages for the renovated Davis Library building, in the total estimated amount of $356,633, will leave a current year balance of $537,192 for future project expenditures.

Approval of this item will support the City's Strategic Plan Critical Success Factor of being an Excellent, Innovative, and Accountable City Government.