To approve an increase to the current awarded contract amount of $797,228 by $315,833, for a total contract amount of $1,113,061, for Gerald P. Cosgrove Public Works Facility and Fleet Services Renovations, Project No. 7266, from Strohmeyer Architects Inc.; and authorizing the City Manager to execute all necessary documents.  (Contract Modification No. 2) Approved

On April 28, 2020 Council approved an expenditure for the Parkway Operations and Fleet Services Renovations, now known as the Gerald P. Cosgrove Public Works Facility & Fleet Services Renovations, Project No. 7266 from Strohmeyer Architects, Inc. in the amount of $717,228. 

On September 14, 2021 Council approved Modification No. 1 for additional expenditures in the amount of $80,000 for a new total contract amount of $797,228.

The Engineering Department recommends approval of a Contract Modification No. 2 for additional services, including HVAC replacement, sanitary sewer system replacement and additional building remodeling of the Fleet building. 

The HVAC system was scheduled for replacement in 2023-2024, but will be added to this project.  The sanitary sewer system was investigated and determined to be deteriorated beyond repair, and will be scheduled to be replaced with this project. 

During plan development, additional remodeling was recommended for the Gerald P. Cosgrove Public Works Facility and Fleet Services Renovations.  These additions will provide more office space that both buildings currently lack for growth in the future.

If this contract modification is not approved, it would result in decreased energy efficiencies due to the current condition of the HVAC system and control, further maintenance costs and reduced infrastructure’s service life due to the aging underground cast iron sewer pipes, and inadequate office space needed for future growth.

Funding for this item is available in the 2021-22 Municipal Facilities CIP.  The second modification to the Professional Services agreement for additional engineering services, in the total estimated amount of $315,833, will leave a current year budget of $4,599,134 for future project expenditures.

Approval of this item will support the City's Strategic Plan Critical Success Factor of being an Excellent, Innovative, and Accountable City Government.