RFP No. 2022-0247-AC for a one (1) year contract with five (5) automatic one-year renewals for Fleet Fuel Card and Related Services for Fleet Services to Mansfield Oil Company of Gainesville, Inc. in the estimated annual amount of $5,750,000, for an estimated total amount of $34,500,000; and authorizing the City Manager to execute all necessary documents. Approved

Fleet Services reviewed all responses for evaluation of RFP No. 2022-0247-AC.  One proposal was submitted by the current vendor, Mansfield Oil Company of Gainesville, Inc.  Based on the evaluation of the submitted proposal by the responsive bidder, the evaluation committee recommends the contract be awarded to Mansfield Oil Company of Gainesville, Inc. as the selected vendor.  The initial term of the contract is for one (1) year with five (5) automatic one-year renewals.

Approval of this contract will allow Fleet Services to continue providing discounted motor fuels to all City vehicles and equipment without interruption.  Should this contract not be approved, the City would be required to pay retail pricing using the City’s procurement cards.

Approximate annual expenditures for this item will be $5,750,000. Estimated total amount, if all renewals are exercised, is $34,500,000.

Approval of this item will allow Fleet Services to continue providing discounted motor fuels to all City vehicles and equipment without interruption. The initial term of the contract is for one (1) year with five (5) automatic one-year renewals. Expenditures will be made within the approved budget appropriations for each year of the contract based on need. The estimated amount to be spent in FY 2021-22 is $1,916,667. The estimated future amount, if all renewals are used, is $32,583,333. Any additional funds needed will be available from savings and fund balance, and any remaining balance each year will be used for other Fleet Services purchases.

Providing Fleet Fuel Card Services for all City Vehicles and Equipment relates to the City's Strategic Plan Critical Success Factors of Excellent, Innovative and Accountable City Government and Multi-Modal Transportation and Mobility Solutions.