To approve the purchase of six (6) Service Body Trucks for Fleet Services to be used by various departments in the amount of $370,801 from Lake Country Chevrolet through an existing contract; and authorizing the City Manager to execute all necessary documents. (TIPS Contract No. 210907) Approved

It is the recommendation of Fleet Services to purchase six (6) Service Body Trucks in the amount of $370,801 from Lake Country Chevrolet through TIPS Contract No. 210907.  Fleet Services and Purchasing have reviewed multiple Cooperative Contract quotes and found this to be the best value for the City.

One unit is an approved fleet addition from Capital Outlay FY2021-22 supplement number 645001 in Park Services and will be assigned to a new Park Technician position that will be assisting with increased operations and maintenance related to Oak Point Park and Nature Preserve Hillside improvements.  Five of these units are scheduled replacements from Capital Outlay FY2021-22.  One unit is assigned to Fleet Services and will be used to make road service calls.  One unit is assigned to Park Support Services and will be used by Park Sign Technicians installing and maintaining signage throughout the park system.  One unit is assigned to Parks and Recreation and will be assigned to an Assistant Supervisor and used for transportation between job sites and the loading of heavy material as needed.  Two units are assigned to Utility Districts and will be used in the daily maintenance and repair of all water and wastewater related infrastructure.

The purchase of these units is necessary for the following reasons:

1. These units are essential to these departments’ daily operations and are required to maintain current service levels.

2. The old units are in need of replacement.  The determination for the need of replacement is based on age, usage, maintenance cost, and re-sale value.  Based on these criteria, Fleet Services recommends the replacement of the above units.

3. If these units are not replaced, we will incur additional maintenance costs and the salvage values will be greatly depreciated.  In addition, the older, aging units will limit the users’ ability to perform their duties because of increased breakdowns and additional downtime for repairs.  If the fleet addition for Park Services is not purchased, the new position will not have adequate transportation to perform assigned job duties.

Funds are available in the FY 2021-22 Adopted Equipment Replacement Fund and General Fund budgets to purchase five (5) Pickup Trucks with Service Bodies for scheduled replacements of unit 08345, Truck Pickup, One Ton, 4x4, Utility Body, Diesel in Cost Center 342 Fleet Services; unit 08341 Truck Pickup, One Ton, Utility Body, Dual Rear Wheel in Cost Center 643 Park Support Services; unit 08345 Truck, Pickup, Three-Quarter-Ton, Extended Cab, Utility Body in Cost Center 644 Grounds Maintenance Services District 1; unit 12311 Truck Pickup, Three-Quarter-Ton, Extended Cab, Utility Body in Cost Center 763 Utility District 2; and unit 12316 Truck Pickup Three-Quarter-Ton, Extended Cab, Utility Body in Cost Center 766 Utility District 1, and one (1) Pickup Truck with Service Body for an approved new addition in Cost Center 645 Park Services. The combined purchase amount is $370,801 and the total budgeted amount for these items is $354,000. The additional funds needed for this purchase, in the amount of $16,801, are available from savings in previous Equipment Replacement Fund purchases.

Approval of this purchase relates to the City's Strategic Plan Critical Success Factor of Excellent, Innovative, and Accountable City Government.