Item Coversheet
  CITY COUNCIL AGENDA MEMO
MEETING DATE: 5/9/2022
DEPARTMENT:CUS
DIRECTOR:Denise Tacke, Director of Finance
AGENDA ITEM:Purchase of Neptune water meter registers
RECOMMENDED ACTION:Approval of Expenditure

ITEM SUMMARY

To approve an expenditure for Neptune Water Meter Registers for a one-time purchase in the estimated amount of $473,200 from Core & Main LP for Customer and Utility Services; and authorizing the City Manager to execute all necessary documents. Approved

BACKGROUND

This award is to authorize purchase of Neptune water meter registers from Core & Main LP in the estimated amount of $473,200. Core & Main LP is the sole authorized distributor for Neptune Technology Group in the state of Texas. The registers will be used to complete the commercial portion of the Water Meter Replacement Project. 

 

After discussion with Public Works, the decision was made to replace the register only instead of the full meter on the remaining commercial meters. This change will allow us to expedite the completion of commercial meters and result in substantial savings. 

 

Failure to award this contract will eliminate our cost savings and require us to continue with the purchase of full meters for each remaining commercial account. This would result in an additional expenditure of $1.1 million and extend our completion time.

 

The City is exempt from the competitive bid process for this purchase as allowed by Texas Local Government Code Chapter 252 Subchapter B Section 252.022(a)(7)(A). (City of Plano Internal Contract No. 2022-0466-X)

FINANCIAL SUMMARY/STRATEGIC GOALS

Funding for this item is available in the 2021-22 Water CIP.  The purchase of water meter registers to complete the commercial portion of the Water Meter Replacement Project, in the total estimated amount of $473,200, will leave a balance of $171,063 for future expenditures.

 

Approval of this item will support the City's Strategic Plan Critical Success Factor of being an Excellent, Innovative, and Accountable City Government.