RFP No. 2022-0009-AC for a one (1) year contract with four (4) automatic one-year renewals for Professional Auditing Services for Finance Department to Weaver and Tidwell, L.L.P. in the estimated annual amount of $121,000 in 2022; $122,000 in 2023; $123,000 in 2024; $124,000 in 2025; and $125,000 in 2026; for an estimated total amount of $615,000; and authorizing the City Manager to execute all necessary documents. Approved

It is the recommendation of the City to award contract 2022-0009-AC to Weaver and Tidwell, L.L.P., in the annual amount of $121,000. The contract is 1 year with four automatic renewal years. The total maximum cost per year is $121,000 for year 2022, $122,000 for year 2023, $123,000 for year 2024, $124,000 for year 2025 and $125,000 for year 2026.

Weaver and Tidwell, L.L.P., is capable of meeting the requirements of the aforementioned Financial Statement & Single audit, Retirement Security Plan Audit and 115 Trust Audit. The audits are required by our bondholders and other regulations; therefore, there is no option of not awarding to a vendor. As stated in the proposal documentation, this contract is to be awarded in accordance with the evaluation criteria stated in the proposal packet.

The Evaluation Committee reviewed each proposal and applied technical scoring to all six (6) proposals received. The firms that responded to the RFP were (1) BKD, (2) Clifton-Larson-Allen, (3) Macias-Gini-O’Connell, (4) RSM, (5) Weaver and Tidwell, L.L.P., and (6) Whitley Penn. Each committee member rated the six firms independently without reviewing the cost of the service. The final scores were discussed amongst the Evaluation Committee and a final overall score was given to each firm. Based upon the overall scores, Weaver and Tidwell, L.LP., scored the highest.

The Recommendation of Award based on the Overall Weighted Score is to Weaver and Tidwell, L.L.P.

This item is to approve a one (1) year contract with four (4) automatic one-year renewals for audit services. Funding is available in the General Fund, 115 Trust Fund and Retirement Security Plan Fund in the combined amount of $121,000 for FY 2021-22. The expected cost for future years of the contract is $122,000 in FY 2022-23, $123,000 in FY 2023-24, $124,000 in FY 2024-25, and $125,000 in FY 2025-26. Future year expenditures are dependent on contract renewals and will occur within council approved appropriations.

Approval of this item supports the City's Strategic Plan Critical Success Factor of being an Excellent, Innovative, and Accountable City Government.