In January of 2022, the City publicly solicited and notified 513 vendors and received two (2) responses.  Bid No. 2022-0144-AC Brush and Wood Grinding Services was administratively awarded in the estimated annual amount of $40,000 to the following vendors: 

• Lawn Connections LLC
• The Organic Recycler, LLC

However, due to a sustained increase in volumes of yard debris entering the Custer Grind Site, the Compost division recommends approval of additional funding for these services, if needed. If it is determined these services are needed, based on the volume of debris exceeding the capacity for staff to complete,  the vendors will be assigned work by the department based on price, availability, and past performance. 

Brush and wood grinding contractors are used to supplement the in-house work performed by the Public Works Department’s Compost Operations crew. The Compost Operations crew is responsible for managing and processing over 60,000 tons of yard debris that enters the Custer Grind Site annually.

The estimated annual expenditures will increase to a not to exceed annual amount of $250,000 for a not to exceed amount of $1,250,000, if all renewals are exercised.  This contract is for an initial term of one (1) year with four (4) automatic renewals.

Failure to award this contract could result in unsafe conditions, including a significant fire hazard, at the Custer Grind Site.

Funding for this item is available in the 2021-22 Sustainability & Environmental Services Budget. This contract is for an initial term of one (1) year with four (4) automatic renewals. The anticipated annual cost of this item is $200,000 in FY 2021-22, $250,000 in FY 2022-23, $250,000 in FY 2023-24, $250,000 in FY 2024-25, $250,000 in FY 2025-26, and $50,000 in FY 2026-27.  All future year expenditures will occur within council approved appropriations.