Item Coversheet
  CITY COUNCIL AGENDA MEMO
MEETING DATE: 6/27/2022
DEPARTMENT:Fire
DIRECTOR:Chris Biggerstaff, Fire Chief
AGENDA ITEM:Approve the purchase of one hundred and thirty (130) SCOTT X3 Pro Self Contained Breathing Apparatus (SCBA).
RECOMMENDED ACTION:Purchase from Existing Contract

ITEM SUMMARY

To approve the purchase of one hundred and thirty (130) SCOTT X3 Pro Self Contained Breathing Apparatus (SCBA) for Plano Fire-Rescue in the amount of $924,505 from Metro Fire Apparatus Specialists, Inc. through an existing contract; and authorizing the City Manager to execute all necessary documents. (BuyBoard Contract No. 603-20) Approved

BACKGROUND

Plano Fire-Rescue has used SCOTT SCBA’s exclusively for over twenty years. The current SCBA’s are nearing the end of their life-span and need to be replaced with the latest version.  The SCOTT X3 Pro is the newest version of SCBA that is compatible with the facemask, voice-amps, and SCBA air cylinders that Plano Fire-Rescue now uses.  The X3 Pro SCBA’s have a new back-pack frame for a better fit and removable straps that can be cleaned and decontaminated.  The X3 Pro SCBA’s also have a snap-change air cylinder connection that makes changing and filling air cylinders smoother and faster.  The X3 Pro SCBA is configured with SCOTT SEMS II wireless telemetry system.  This enables vital electronic communication between the responders and incident command, therefore reducing excess radio traffic.

 

This purchase will be for a complete change out of all Plano Fire-Rescue’s SCBA’s.

 

Funding for one hundred and twenty-eight (128) Self Contained Breathing Apparatus (SCBA) comes from the Fire Department’s Equipment Replacement Fund.  Funding for two (2) additional SCBA’s comes from the FY 21/22 Reserve Ambulance Equipment budget supplement.      

 

Procurement requested quotes based on cooperative contract pricing and Metro Fire Apparatus Specialists, Inc. submitted the lowest quote.  The total cost for this purchase is $924,505.

 

Failure to award the purchase will render all of Plano Fire-Rescue’s SCBA’s out of compliance when the new NFPA standard is published.

 

The City is authorized to purchase from a cooperative purchasing program with another local government or a local cooperative organization pursuant to Chapter 271 Subchapter F of the Texas Local Government Code and by doing so satisfies any State Law requiring local governments to seek competitive bids for items. (BuyBoard Contract No. 603-20/City of Plano Contract No. 2022-0490-O).

FINANCIAL SUMMARY/STRATEGIC GOALS

Funding for this item is available in the 2021-22 Fire Department Budget and Fire Equipment Replacement Fund.  The purchase of 130 Self-Contained Breathing Apparatus (SCBA), in the total estimated amount of $924,505, will leave a current year balance of $47,495 for future equipment replacement expenditures. 

 

Approval of this item will support the City's Strategic Plan Critical Success Factors of being an Excellent, Innovative, and Accountable City Government with Safe, Vibrant Neighborhoods. 

ATTACHMENTS:
DescriptionUpload DateType
Bid Recap6/15/2022Cooperative Quote Recap