Inventory Control and Asset Disposal provides Public Works Fleet Services parts for the repair and maintenance of fleet vehicles and equipment. In order to replace our expiring Chevrolet OEM Parts contract a parts sampling of the most commonly used items was established. The City of Plano received one bid response to our solicitation.

It is the recommendation from Inventory Control/ Asset Disposal (ICAD) based on inventory requirements and Public Works Fleet Services based on specifications to award 2022-0501-AC, Chevrolet Automobile and Light Truck OEM Parts, to Friendly Chevrolet, LTD. Friendly Chevrolet, LTD provided the lowest responsive, responsible bid meeting specifications for manufacturer part sampling and greatest percentage off list pricing discount of their entire inventory.

Total estimated expenditure for 2022-0501-AC is $110,000 annually.

Failure to award this bid could result in extended lead times, increased vehicle and equipment down time, higher procurement costs, and the inability to provide inventory in an emergency or maintenance situation.

This item approves price quotes.  Funding for this request is available in the 2022-23 Warehouse Budget.  This request is to procure automotive parts and equipment through a one-year contract with three (3) automatic one-year renewals, in the estimated annual amount of $110,000, which will leave a remaining balance of $1,779,605 in the 2022-23 Warehouse Budget for other inventory expenditures.  Future year expenditures are dependent on contract renewals in the estimated annual amount of $110,000 for 2023-24 through 2025-26 Budgets.  All future year expenditures will occur within council approved appropriations.

Approval of this item supports the City's Strategic Plan Critical Success Factor Excellent, Innovative, and Accountable City Government.