RFP No. 2022-0719-AC for a one (1) year contract with five (5) automatic one-year renewals for Haggard Park Janitorial Services for Parks and Recreation Department to White Glove Janitorial for an estimated annual amount of $105,500; and authorizing the City Manager to execute all necessary documents. Approved

It is the recommendation of Plano Parks and Recreation to award 2022-0719-AC Haggard Park Janitorial Services proposal to White Glove Janitorial.

This solicitation was conducted using the Request for Proposal process. The City received four offers, from D&A Building Services Inc.; Incircle Management, Inc.; K&M Cleaning Crew LLC, and White Glove Janitorial. The evaluation committee was comprised of representatives from Facilities, Parks, and Arts, Culture, & Heritage. The evaluation criteria were: experience and qualifications (30%); service plan (20%); added value (10%); and cost (40%). White Glove Janitorial was the highest-ranked firm.

White Glove Janitorial’s offer described in adequate detail how services will be performed and demonstrated superior ability to meet the City’s requirements.  In addition, White Glove Janitorial offered services that exceed the basic requirements, including weekly power washing and floor scrubbing.  They offer a demonstrated ability to de-escalate fraught situations and additional services beyond the base requirements which help meet department objectives.

The estimated annual expenditure is $105,500. The pricing from the recommended proposer is within budget. Total contract expenditures will not exceed the budget appropriation.

Failure to award this contract could result in health hazards due to unsanitary conditions, an overall decline in the appearance of Haggard Park, and a significant increase in complaints from downtown residents and business owners.

Funding for this item is available in the 2022-23 Park Custodial Services Budget. This request is for a one-year contract with five (5) automatic one-year renewals for Haggard Park Janitorial Services for an estimated total of $633,000. The first year of the contract will be funded out of the 2022-23 Park Custodial Services Budget, in the estimated annual amount of $57,808, which will leave a remaining balance of $238,668 for other contractual expenditures. Future year expenditures are dependent on contract renewals in the annual estimated amount of $105,500 in the 2023-24 through 2027-28 Budgets and $47,692 in the 2028-29 Budget. All future year expenditures will occur within council approved appropriations.

Approval of this agenda item supports the City's Strategic Plan Critical Success Factor of Excellent, Innovative, and Accountable City Government.