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CITY COUNCIL AGENDA MEMO |
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| | | | | | | | | MEETING DATE: | 3/21/2023 | | DEPARTMENT: | Parks | | DIRECTOR: | Ron Smith, Director of Parks and Recreation | | AGENDA ITEM: | Bid No. 2023-0084-AC Median & Right-of-Way Mowing Group D | | RECOMMENDED ACTION: | Award/Rejection of Bid/Proposal |
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| | | | | | | | ITEM SUMMARY RFB No. 2023-0084-AC for a one (1) year contract with five (5) automatic one-year renewals for Median and Right-of-Way Mowing, Group D, for Parks and Recreation Department to Yellowstone Landscape - Central in the estimated annual amount of $197,463; and authorizing the City Manager to execute all necessary documents. Approved |
| | | | | | | | BACKGROUND This contract is for routine median and right-of-way mowing at various locations throughout the city along multiple high traffic thoroughfares. The locations have been mapped and labeled Group D. Group D is comprised of 14 locations totaling 139.91 acres and includes: 15th St, Alma Dr., Coit Rd., Custer Rd., Headquarters Dr., Hedgcoxe Dr., Independence Pkwy., K Ave., McDermott Dr., Ohio Dr., Park Blvd., Rasor Blvd., Ridgeview Dr., and Westwood Dr.
This evaluation was completed using the competitive sealed bid process. The City received six responsive bids.
It is the recommendation of Plano Parks and Recreation to award 2023-0084-AC, Median and Right-of-Way Mowing Group D to Yellowstone Landscape - Central, the lowest, responsive, and responsible bidder. The estimated annual expenditure is $197,463.
The initial contract term for Group D is one-year with five automatic one-year renewals for a potential of a six (6) year contract. If all renewals are exercised, the total estimated expenditure will be $1,184,778.
Failure to award this contract would result in numerous medians and rights-of-way becoming non-compliant with City of Plano municipal codes and ordinances for weeds, rubbish, and traffic visibility. This could lead to increased traffic hazards.
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| | | | | | | | FINANCIAL SUMMARY/STRATEGIC GOALS This item approves price quotes. Funding for this item is available in the 2022-23 Park Median Maintenance Budget. This request is for a one-year contract with five (5) automatic one-year renewals for Median and Right-of-Way Mowing for Group D, in the estimated amount of $122,405, which will leave a remaining balance of $388,346 for other contractual expenditures. Future year expenditures are dependent on contract renewals in the annual estimated amount of $197,463 in the 2023-24 through 2027-28 Budgets and $75,058 in the 2028-29 Budget. All future year expenditures will occur within council approved appropriations.
Approval of this agenda item supports the City's Strategic Plan Critical Success Factor of Excellent, Innovative, and Accountable City Government. |
| ATTACHMENTS: | | Description | Upload Date | Type | | Bid Recap | 3/7/2023 | Bid Recap |
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