This contract is for routine median and right-of-way mowing, routine tree maintenance, litter collection, and annual mulch maintenance at various locations throughout the city along multiple high traffic thoroughfares. The locations have been mapped and labeled Group B. Group B is comprised of 8 locations totaling 113.97 acres and includes: Communications Pkwy, Legacy Dr, Parker Rd, Parkwood Blvd, Plano Pkwy, Preston Meadow Dr, Tennyson Pkwy/Archgate Dr, and Windhaven Pkwy.
This evaluation was completed using the competitive sealed bid process. The City received six bids.
It is the recommendation of Plano Parks and Recreation to award 2023-0210-AC, Group B - Median and Right-of-way Mowing to GreenList Services LLC, the lowest, responsive, and responsible bidder. The estimated annual expenditure is $125,000.
The initial contract term for Group B is one-year with five one-year automatic renewals for a potential of a six (6) year contract. If all renewals are exercised, the total expenditure will be $750,000.
The department strives to maintain an appropriate balance between in-house and contracted maintenance. The utilization of contract services for the proposed work is an estimated savings of $133,000 annual, when compared to providing the same services in-house, over the life of the contract. In addition, the City’s liability risk associate with providing maintenance along high-traffic roadways is reduced.
Failure to award this contract would result in numerous medians and rights of way becoming non-compliant with City of Plano municipal codes and ordinances for weeds, rubbish, and traffic visibility. This could lead to increased traffic hazards.