This contract is for routine median and right-of-way mowing, routine tree maintenance, litter collection, and annual mulch maintenance at various locations throughout the city along multiple high traffic thoroughfares. The locations have been mapped and labeled Group D. Group D is comprised of 14 locations totaling 139.91 acres and includes: 15th St, Alma Dr, Coit Rd, Custer Rd, Headquarters Dr, Hedgcoxe Dr, Independence Pkwy, K Ave, Mc Dermott Dr, Ohio Dr, Park Blvd, Rasor Blvd, Ridgeview Dr, and Westwood Dr.
This solicitation was completed using the competitive sealed bid process. The City received three bids.
It is the recommendation of Plano Parks and Recreation to award 2023-0483-AC, Median and Right-of-Way Mowing, Group D to Southlake Landscaping & Maintenance, Inc., the lowest, responsive, and responsible bidder. The estimated annual expenditure is $237,836.
The initial contract term for Group D is one-year with five one-year automatic renewals for a potential of a six (6) year contract. If all renewals are exercised, the total expenditure will be $1,427,016.
Performing this service contractually versus in-house will save the city $104,963.19 annually. This is a 30.62% savings.
Failure to award this contract would result in numerous medians and rights of way becoming non-compliant with City of Plano municipal codes and ordinances for weeds, rubbish, and traffic visibility. This could lead to increased traffic hazards.