To approve an expenditure for the purchase of downloadable content (e-books, music, and e-audio library materials) with Kindle functionality for a one (1) year contract with four (4) one-year automatic renewals in an estimated annual amount of $900,000 from OverDrive, Inc. for the Plano Public Libraries; and authorizing the City Manager to execute all necessary documents. Approved

Plano citizens continue to utilize OverDrive due to its extensive catalog of eBooks, eAudiobooks, eMagazines and streaming videos (Kanopy). It is the only available platform to allow patrons a choice of viewing materials on numerous devices including Amazon Kindle. Kanopy is the provider of streaming content such as The Great Courses and PBS documentaries.

OverDrive is a major distributer of eBooks, eAudiobooks, eMagazines and streaming videos. Plano citizens actively use all these services. The impact of not granting this request would be reduced numbers of eBooks, eAudiobooks, eMagazines and streaming videos available to library patrons.

The City is exempt from the competitive bid process for this purchase as allowed by Texas Local Government Code Chapter 252 Subchapter B Section 252.022(a)(7)(A).  (City of Plano Internal Contract No. 2023-0442-XR)

Funding is planned in the FY 2023-24 General Fund budget and for future years, as well.  Plano Public Library will enter into a one-year contract with four (4) one-year automatic renewals, in an estimated annual amount of $900,000.  All future year expenditures will occur within Council approved appropriations.

Approval of this item supports the City's Strategic Plan Critical Success Factor of Excellent, Innovative, and Accountable City Government.