Item Coversheet
  CITY COUNCIL AGENDA MEMO
MEETING DATE: 9/11/2023
DEPARTMENT:Technology Solutions
DIRECTOR:Roger Wright, Chief Information Officer
AGENDA ITEM:To purchase integration development services from Apisero.
RECOMMENDED ACTION:Approval of Expenditure

ITEM SUMMARY

To approve an expenditure for integration development services in the estimated amount of $197,000 from Apisero, Inc. for the Technology Solutions Department; and authorizing the City Manager to execute all necessary documents. Approved

BACKGROUND

Apisero, Inc. specializes in integration development services and is requested to perform complex and orchestrated integrations for the City of Plano in support of several strategic projects.  Apisero proved to be a trusted partner through recent integrations of the City. They recently orchestrated migrating our integration infrastructure from Boomi to MuleSoft and addressed critical J.D. Edwards to Masterworks integrations. These efforts have improved efficiency, scalability, and enhanced data integration capabilities.

 

Apisero’s role remains pivotal as we progress with critical initiatives, including the conclusion of the Masterworks project (Construction Management), Salesforce Phase 2, Clarity (DSSR) implementation, and the Police Records Management System (PDRMS) project. The City of Plano will gain numerous advantages, including accelerated product delivery, optimized resource allocation, and reduced risks through leveraging the expertise of this vendor. Ultimately, this strategic move will empower Technology Solutions and their city business partners to deliver solutions while enhancing our overall capabilities efficiently.   

 

Failure to award this contract would have significant negative impacts on our ability to enhance and simplify our operations and services promptly and effectively. Losing Apisero means losing their deep understanding of our systems and business processes, which leads to efficient and accurate integrations. Their proven track record in past projects reduces the integration risk and potential disruptions. Without them, we lose their knowledge of our application space, increasing the learning curve and potential inefficiencies. This agreement will remain in place until all funds are depleted.

 

The City is exempt from the competitive bid process for the purchase as allowed by Texas Local Government Code Chapter 252 Subchapter B Section 252.022(a)(4).  (City of Plano Internal Contract No. 2023-0649-X)

FINANCIAL SUMMARY/STRATEGIC GOALS

Funding for this item is available in the 2022-23 Technology Solutions Fund.  This request is to approve an expenditure for integration development services, in the total estimated amount of $197,000.  The anticipated cost is $25,000 in FY 2022-2023 and $172,000 in FY 2023-24. All future year expenditures will occur within council approved appropriations.

 

Approval of this agenda item supports the City's Strategic Plan Critical Success Factor of Excellent, Innovative, and Accountable City Government.